Regional Events Coordinator, NORD ANGLIA Education

Job Purpose

Support the successful planning and execution of Nord Anglia Regional Events, with a focus on travel, logistics, communication, and operations.

Florida (Hybrid)

• Engagement and Interaction
  • Develop excellent relationships with all key stakeholders internal and external.
• Functional & Operational Expertise
  • Logistics and Operations
    • Coordinate and support travel logistics and operational delivery of regional events.
    • Book and manage participant and chaperone flights.
    • Align bookings with event itinerary, requirements, and budgetary goals.
    • Communicate travel itineraries to manager for timely inclusion in collaboration folders.
    • Liaise with school leads for confirmations, passenger lists, rooming lists, and other planning details, with continued follow‑ups.
    • Maintain accurate travel trackers, confirmations, checklists for the team, schools, and vendors.
    • Monitor all flights and legs of travel; proactively alert issues and communicate to manager for any itinerary adjustments.
    • Respond to travel delays, itinerary changes, and/or cancellations, helping to identify and implement effective solutions while supporting school travelers.
    • Create and maintain detailed event timelines and schedules to support smooth execution and timely completion of tasks.
    • Facilitate clear and consistent communication with schools, parents, and other key stakeholders.
  • Vendor Relationship Management
    • Identify, negotiate, and work closely with vendors, suppliers, and contractors to negotiate contracts and secure necessary services and resources, ensuring accuracy, timeliness, and alignment with event goals.
    • Build and maintain strong relationships with airlines, agents, transportation providers, hotels, and other event partners.
  • Post‑Event Evaluation
    • Conduct post‑event evaluations to review travel operations, event execution, and stakeholder experience.
    • Gather feedback from attendees and stakeholders to gauge satisfaction levels and make recommendations for future events.
    • Support the team in identifying efficiencies to continuously improve travel and operational processes.

• Bachelor's degree in Event or Project Management, Business, Travel, Hospitality, or related field.
• Proven experience of at least 3 years in event logistics, trip and travel planning and management, or hospitality operations, with a successful track record of executing a variety of trips.
• Excellent organizational skills with the ability to deliver on immediate priorities and plan for future needs.
• Ability to contribute to a range of projects running simultaneously, maintaining high standards.
• Highly developed interpersonal skills and a collaborative approach to work.
• Ability to work independently, displaying initiative and creativity.
• Well-developed written and oral communication skills.
• Able to prioritise, meet targets within deadlines and surpass expectations.
• Strong team player able to put the team's needs above one's own when required.
• Effective and productive in a home‑working environment.
• Good cross‑cultural, interpersonal and communication skills to interact with diverse nationalities.
• Results orientated with the ability to consistently map efforts against identified KPIs.
• Desired to work in a purpose‑led sector.
• Proficiency in event management software and tools, as well as Microsoft Office suite.
• Creative problem‑solving abilities and a proactive approach to overcoming challenges.
• Flexibility to work evenings, weekends, and holidays, as required by event schedules.
• Multilingual a plus.