Admissions & Records Systems Technology Analyst - District

Location: Peralta

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title Admissions & Records Systems Technology Analyst - District Time Base 40 hrs/week 12 months/year Compensation Salary Range:$8,872.83 -$11,257.62/month. Hiring Range: $8,872.83 - $9,750.06/month - The maximum initial placement is Step 3 depending on experience Position Type Classified Department Admissions & Records (123) City Oakland State CA

Job Description Summary

Under direction of the Associate Vice Chancellor of Educational Services or designee, the Admissions and Records Systems Technology Analyst serves as functional liaison district-wide supporting specific CS Campus Solutions module(s) in People Soft specific to admissions and records; perform professional-level duties in the analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis; provide functional support to end users on the use of applications;

and prepare a variety of reports and make recommendations district-wide; act as liaison between the colleges, District, IT Department, and the State. This includes performing a wide range of complex programming, analytical and technical duties related to research and preparation of reports. Perform other related duties as required.

Duties & Responsibilities

The Americans with Disabilities Act (ADA) requires the district to identify the essential duties/functions of the position. Any one position may not include all the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

* Perform professional-level duties in the analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis and prepare a variety reports and make recommendations district-wide.

* Update Term Session Table and Academic Calendar with critical term dates for each academic term.

* Activate the batch term process setting up criteria to term active eligible applicants for registration in the upcoming term.

* Set up enrollment appointment table and run process to assign enrollment appointments to continuing students.

* Oversee the process to enter transfer credit and test credit on a student's record.

* Update run control criteria to create grade rosters at the end of each term, to post grades to student records, to run end of term academic standing list, and to identify Dean's List, Honors and Awards list.

* Set up security for Peralta users; add module security access to new employee user profiles; define security profiles for SA system and supported roles and help coordinate administration of use security with IT ; troubleshoot security problems with end users and setup and correct secure SA security as needed.

* Liaison for Peralta to IT Security as the functional lead to communicate updates/changes to existing permission lists and roles.

* Maintain setup tables for additional values and functionality for Admissions, Student Records, and Campus Community modules.

* Maintain admissions, security, passport and personal email, web, and Open CCC communications and functionality in People Soft.

* Develop, model, test and maintain the recruitment functionality in People Soft.

* Develop, model, test and maintain the 3

Cs functionality in People Soft.

* Provide guidance to end users on application use and operating parameters, including assistance in updating and maintaining system data. Assist in the development of training material and provide training to functional end users.

* Communicate and coordinate with other SA module leads to insure appropriate integration of processes and modules across Campus Solutions.

* Analyze current systems; define and propose new or enhanced system functionality; test and maintain updates, patches and fixes; develop and maintain process documentation and procedures.

* Develop functional specifications for the development and configuration of changes; work with other SA module leads and IT to validate these specifications.

* Coordinate application changes across functions.

* Troubleshoot and rectify SA application problems.…