Team Leader - Facility Job House New Mexico USA,Management

Location: House

Job Purpose

To oversee and manage all facility management and administrative operations for the stock broking firm, ensuring a safe, efficient, compliant, and well‑maintained workplace that supports seamless business operations, including trading floors, branch offices, and support functions.

Key Responsibilities

Facility Management
- Manage day‑to‑day operations of office facilities, including corporate offices and branch locations.
- Ensure optimal functioning of infrastructure such as HVAC, electrical systems, UPS, DG sets, and workstations.
- Coordinate preventive and corrective maintenance schedules.
- Supervise housekeeping, security, and pantry services.
- Ensure uptime and readiness of trading floors and critical business areas.
Vendor & Contract Management
- Identify, onboard, and manage facility‑related vendors (housekeeping, security, maintenance, etc.).
- Negotiate contracts, SLAs, and pricing with vendors to optimize cost efficiency.
- Monitor vendor performance and ensure adherence to SLAs and compliance standards.
- Process vendor invoices and manage payments in coordination with finance.
Administration & Office Management
- Oversee office administration including seating arrangements, asset management, and logistics.
- Maintain inventory of office supplies, IT peripherals, and consumables.
- Manage travel support, courier services, and document handling.
- Ensure smooth onboarding/offboarding support from an admin perspective.
Compliance & Safety
- Ensure compliance with statutory regulations, including fire safety, building codes, and local authority norms.
- Maintain documentation for audits and regulatory inspections.
- Conduct periodic safety drills and workplace safety audits.
- Implement health & safety standards across offices and branches.
Budgeting & Cost Control
- Prepare and manage facility and administration budgets.
- Monitor expenses and identify cost‑saving opportunities.
- Optimize resource utilization without compromising quality.
Infrastructure & Expansion Support
- Support new branch setup, office relocation, and expansion projects.
- Coordinate with internal stakeholders for layout design, space planning, and setup.
- Ensure timely readiness of infrastructure for business operations.
Team Management
- Lead and supervise administration and facility staff across locations.
- Provide training and guidance to team members.
- Set performance goals and ensure team productivity.
Business Continuity Support
- Ensure preparedness for contingencies such as power failures, system outages, emergencies.
- Support disaster recovery planning from a facilities perspective.
- Maintain critical infrastructure for uninterrupted trading operations.

Key Requirements Qualification

Bachelor’s degree in Administration, Management, or related field
Certification in Facility Management (preferred)

Experience

5–8 years of experience in facility management and administration
Minimum 2–3 years in a supervisory or team leadership role
Experience in financial services, broking, or BFSI industry is highly preferred

Skills & Competencies

Strong vendor management and negotiation skills
Knowledge of facility systems (HVAC, electrical, safety systems)
Understanding of compliance and statutory requirements
Budgeting and cost control expertise
Excellent leadership and people management skills
Problem‑solving and crisis management ability
Good communication and stakeholder management

Key Performance Indicators (KPIs)

Facility uptime and maintenance efficiency
Vendor SLA adherence
Cost optimization vs budget
Compliance and audit readiness
Employee satisfaction with facilities
Timely project execution (branch setup, relocations)

Preferred Attributes

Experience managing multi‑location offices
Familiarity with trading floor requirements and uptime‑critical environments
Ability to work under pressure in fast‑paced financial markets