Payroll Administrator

Payroll Administrator

The Payroll Administrator is responsible for the accurate and timely processing of bi-weekly payroll for more than 1,000 employees, ensuring compliance with all applicable federal, state, and local regulations as well as company policies. This role serves as a key partner to Finance, Tax, Human Resources, and external auditors, supporting payroll operations, compliance, reporting, and process improvement initiatives. You will join a collaborative, high-performing team that values accountability, continuous improvement, and professional development.

The ideal candidate is detail-oriented, highly analytical, and committed to delivering exceptional service while thriving in a fast-paced environment.

Responsibilities:

• Process bi-weekly payroll accurately and on schedule, including salaries, wages, benefits, garnishments, taxes, and other deductions.
• Ensure compliance with federal, state, and local payroll tax regulations, wage and hour laws, and company policies.
• Prepare, reconcile, and support payroll-related general ledger entries in partnership with the Finance team.
• Research and resolve payroll tax issues, including State Unemployment Insurance (SUI) matters and regulatory compliance requirements.
• Maintain and audit employee payroll and HR data, including new hires, terminations, compensation changes, and demographic updates.
• Support internal and external audits by preparing payroll records, reports, reconciliations, and required documentation.
• Partner with the Tax team to support expatriate payroll activities, including tax reporting, relocation expenses, cost-of-living adjustments, and related compensation matters.
• Respond to employee, manager, and stakeholder payroll and timekeeping inquiries with professionalism and accuracy.
• Identify opportunities to improve payroll processes, strengthen controls, and implement automation and efficiency enhancements.
• Generate and analyze payroll reports to support business, compliance, and reporting requirements.

Skills and Abilities:

• Strong knowledge of end-to-end payroll processing, payroll accounting, internal controls, and payroll tax compliance.
• Experience administering timekeeping systems, including pay rules, accruals, reporting, and issue resolution.
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications.
• Experience with Human Capital Management (HCM) and payroll systems;
  Dayforce experience strongly preferred.
• Excellent organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Strong verbal and written communication skills with a customer-focused approach.
• Ability to manage multiple priorities and adapt to changing business and regulatory requirements.
• A passion for continuous improvement and a proactive approach to problem-solving.
• The ability to quickly learn new systems, processes, and regulations.
• A self-starter mindset with strong ownership and accountability.
• A collaborative approach that fosters positive relationships across departments.
• A commitment to accuracy, compliance, and exceptional customer service.
• A growth-oriented attitude that embraces feedback, development, and new challenges.

Requirements:

• Bachelor's degree in accounting, Finance, Business Administration, Human Resources, or a related field preferred; equivalent payroll experience will be considered.
• Minimum of two (2) years of payroll experience with increasing responsibility.

Working Conditions:

Must be able to tolerate frequent periods of high stress, heavy workload, and multiple priorities.