Administrative Coordinator WAE

Position: Administrative Coordinator 3 WAE
This is a part-time position located at the State Museum in New Orleans, LA.

This position will serve as the primary point of contact for the administration office by managing the museum's phone lines. This position will also perform key financial and administrative support tasks.

The Louisiana State Museum's collections and educational programs stimulate awareness and appreciation of our state's rich and diverse history and culture.

An ideal candidate should possess the following competencies:

Accepting Direction:
The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

* Manage the museum phone lines and process incoming calls.

* Field questions about museum hours, parking, exhibits, tickets, etc.

* Welcome visitors, vendors, and contractors to LSM and assist them with direction or connecting with staff.

* Process incoming and outgoing mail.

* Accept payments received from tenants and through the mail.

* Prepare and deliver bank deposits.

* Post Irby Trust cash receipts.

* Reconcile Accounts Receivable for the Irby Trust.

* Serve as back up for entering accounts payable, issuing cash disbursements, reconciling Accounts Payable.

* Research outstanding receivables inquiries.

* Support the Executive Assistant with board and committee work.

* Support the Director with tenant relations.

* Prepare correspondence and arrange New Orleans staff meetings.

* Serve as a relief Ticket Information Coordinator.

* Provide support for museum functions and special events.

Position-Specific Details:

* Appointment Type:
This position will be filled as a part-time Classified WAE, limited to 1,245 working hours in a 12-month period. Starting Hourly Pay varies, depending on experience.

* Work Schedule:

This position will work in a part-time capacity. This position may be required to work evenings, weekends, and/or holidays.

* Location:

This position is located at the State Museum in New Orleans, LA.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
* The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.

Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Phone:

pwallace.gov