Operations Specialist

College: DCC

Department:
Business and Administrative Affairs

Sub department:
Facilities

Type of Appointment:
Full time - Regular

Duties and Responsibilities:

Manage departmental operations for the entire Facilities & Planning Office including Property Control, Central Utilities and the Maintenance Department. Coordinate all purchasing operations with the Purchasing Department. Manage state contract and quotes with contractors. Collaborate with management on bid packages, Title 38 and Title 39 including contract drafting, coordinating with the contractor and ensuring supporting documents are included for state approval/submission.

Drafts Notices to Proceed and Notice of Substantial Completion for bid contracts. Works with contractors to detail the contract process, timing and procedures including bonding and recording requirements. Works with the Purchasing Department for encumbrance review and fiscal year end close out. Works as Human Resources liaison, acquire approvals for leave requests and submit to payroll, performs employment verifications/pre-employment screening measures, completes personnel action and position control forms.

Required

Education:

Bachelor Degree or 8-10 years of related work experience

Required Experience:

5 years office experience

Required

Knowledge, Skills and Abilities:

MS Office Suite, advanced knowledge of Excel, various computer software programs.

Preferred Experience:

8 years office experience

Banner and Microsoft Office experience preferred

Benefits:
As a member of the Louisiana Community and Technical College System, DCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program.

Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. DCC is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.