Office Manager

Description We are looking for an experienced Office Manager to lead daily operations and provide dependable administrative support to a fast-paced sales environment. This role requires a detail-oriented candidate with relevant experience who can balance team oversight, client communication, financial coordination, and office administration with accuracy and sound judgment. The ideal candidate brings strong writing skills, excellent organization, and the ability to keep multiple priorities moving efficiently while maintaining a high standard of service.

Responsibilities:

- Direct the day-to-day workflow of the office and guide administrative team members to ensure smooth, efficient operations.

- Partner with sales personnel to develop tailored client proposals, prepare supporting documents, and keep active opportunities organized.

- Monitor outstanding balances, support collection efforts, and lead recurring reviews of receivables to help maintain healthy account status.

- Manage calendars, coordinate appointments, issue work orders, and oversee daily follow-up activities to keep client service on track.

- Maintain accurate customer records, process payments, and ensure office files and databases remain current and well organized.

- Facilitate regular team meetings, evaluate workload distribution, and provide performance feedback to administrative staff.

- Compile payroll-related information for submission to accounting and assist with invoicing, billing summaries, and selected budget tracking activities.

- Support executive leadership with daily operational updates, customer issue escalation, proposal tracking, and end-of-day billing review.

- Oversee office supply inventory, handle purchasing needs, assist with license renewals, and provide broad administrative support across office functions.

- Serve as a backup resource for scheduling, reporting, contract processing, and other essential service department activities as needed. Requirements - At least 5 years of office management experience, including direct supervision of a team of 5 or more employees.

- Demonstrated success supporting a high-volume client base while maintaining strong customer service standards.

- Experience preparing business proposals, reports, presentations, or similar client-facing documents is strongly preferred.

- Background in a service-oriented industry is preferred.

- Proficiency with Microsoft Office applications and confidence working across multiple administrative systems.

- Excellent written and verbal communication skills, with the ability to produce clear and effective business correspondence.

- Strong organizational, time management, and multitasking abilities with close attention to detail.

- A degree in Business, Management, English, Communications, Journalism, Literature, or a related field is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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