Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a non-profit organization's finance operations in New York, New York. This long-term contract opportunity focuses on invoice review, purchase order administration, and timely vendor payment coordination while partnering with internal teams and external agencies on financial matters. The role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple payment-related tasks in a fast-paced environment.

Responsibilities:

• Review incoming invoices, compare charges to approved agreements and purchase orders, and ensure billing details are accurate before processing.
• Send invoices through the appropriate approval channels, follow up with stakeholders as needed, and address payment or billing discrepancies with vendors and internal partners.
• Prepare vendor payment records tied to established purchase orders and submit completed documentation for accounts payable processing.
• Create new purchase orders with leadership approval and maintain accurate records for agency-related financial activity.
• Monitor open purchase order balances and alert grant or program contacts when additional purchasing authorization is required.
• Track outstanding credits, refunds, and deposits, and work with vendors, program teams, and Human Resources to resolve issues promptly.
• Partner with Human Resources on onboarding and offboarding activities that affect invoicing, payment setup, or related financial processing.
• Recommend workflow improvements, support stronger financial controls, and document procedures for ongoing accounts payable and purchase order management.