Junior Accounts Payable Coordinator

Pace Gallery Accounts Payable Coordinator

Pace Gallery is seeking a full-time Accounts Payable Coordinator for our Finance team. The Junior AP Coordinator will report to the Accounting Manager and will be a vital member of a collaborative finance team in which they will be responsible for the accounts, payable and travel expense functions for the US, and its subsidiary galleries, including both vendor payments and sales-related settlement payments.

What You'll Be Doing:

• Process invoices daily with accurate coding and approvals with continuous communication with business management
• Setting up wires in Domestic and Foreign currency
• Manage and update Accounts Payable Folders in the shared drive as well as Accounts Payable inbox
• Send out Payment confirmation to stakeholders
• Support processes put in place to formalize our AP procedures, including default invoice coding, and responding to inquiries from business and vendors
• Manage and process full cycle payables functions including but not limited to:
• Audit of vendor invoices; perform research as necessary to ensure accuracy and approval; code and input of vendor invoices
• Ensure all ACH information is up to date and accurate
• Respond to external and internal queries timely and coordinate additional communications as needed to resolve outstanding questions
• Communicate with banks and vendors, as necessary, to resolve payment issues
• Proactively communicate with internal management and vendors regarding invoice inquiries
• Assist with reconciliation of all AP sub-ledgers during month end close