Accounts Payable Specialist

Accounts Payable Specialist

Prominent New York City organization is currently seeking an Accounts Payable Specialist. This position manages a high volume of payments and invoice activity across multiple entities, requiring strong attention to detail and sound judgment when handling expenses.

Responsibilities:

• Enter and code invoices each week, ensuring accuracy across multiple entities and expense types.
• Manage payment processing for credit card charges, vendor invoices, etc.
• Prepare and distribute payments, wire transfers, manual checks, and recurring weekly or biweekly check runs.
• Communicate directly with vendors to resolve billing questions, confirm payment details, and maintain strong external relationships.
• Obtain and organize W-9 documentation and support compliance with required vendor records.
• Review prepaid expenses and maintain accurate tracking to support proper accounting treatment.
• Assist with month-end close activities by organizing payable records and contributing to reporting accuracy.
• Support budget reporting by compiling payment data and helping reconcile spending activity.