Finance Coordinator

Finance Coordinator

LOCATION:

Rose Center, 80 Pitt Street New York, NY (Lower East Side)

REPORTS TO:

Senior Director of Finance and Administration

SCHEDULE:

Onsite M-F (5 days a week), some nights or weekends as needed

SALARY: $70,000 to $80,000 annually depending on experience, plus excellent benefits

DATE:
August 2026

ABOUT US:

Grand Street Settlement is a 109+ year-old non-profit organization planning our legacy for the next 100 years. We have provided social services to low-income New Yorkers since our founding in 1916. We are now a $60M a year organization and are looking for a Finance Coordinator to join our in-house finance team.

JOB SUMMARY:

The Finance Coordinator plays a critical role in supporting Grand Street Settlement's mission by ensuring the financial operations that sustain our programs are accurate, efficient, and responsive. Working closely with program leaders, vendors, and finance professionals, this position serves as a trusted partner who helps strengthen financial processes, improve operational efficiency, and ensure our resources are managed responsibly in support of the communities we serve.

The successful candidate is highly organized, customer-service oriented, detail focused, and enjoys working with vendors, program staff, and finance professionals to keep financial operations running efficiently.

• Accounts Payable & Vendor Management
• Serve as Grand Street Settlement's primary Accounts Payable coordinator.
• Manage the complete AP process from invoice receipt through payment.
• Review invoices for completeness, proper approvals, coding, and supporting documentation.
• Upload invoices into  and coordinate payment processing with the outsourced accounting team.
• Monitor invoice status and ensure vendors are paid accurately and on time.
• Respond to vendor inquiries regarding invoices, payment status, remittances, and account balances.
• Resolve invoice discrepancies and payment issues in collaboration with program staff and vendors.
• Maintain vendor files, including W-9s, insurance certificates, MWBE documentation, and 1099 records.
• Assist with annual 1099 reporting by maintaining accurate vendor information.
• Maintain organized electronic files for invoices, contracts, and payment documentation.
• Procurement & Purchasing
• Administer procurement procedures and ensure compliance with organizational policies and funder requirements.
• Coordinate vendor onboarding and maintain procurement documentation.
• Monitor purchasing activity to ensure appropriate approvals and documentation.
• Partner with program teams on procurement procedures, purchasing requirements, and financial processes that support successful program operations.
• Monitor recurring service contracts including utilities, copiers, maintenance agreements, and other operational services.
• Track contract renewal dates and assist with vendor evaluations.
• Analyze purchasing activity and recommend opportunities for cost savings and improved vendor performance.
• Collaborate with program managers to monitor OTPS spending, support grant-funded purchasing strategies, and help ensure financial resources are used effectively.
• Finance Operations
• Coordinate with and monitor the outsourced accounting group (BTQ) and interval managers to ensure AP transactions, all financial tasks and documentation are processed accurately and completed timely.
• Monitor outstanding invoices and assist in resolving accounting or coding issues.
• Upload and archive monthly read-only copies of the general ledger.
• Maintain financial documentation and support month-end close activities.
• Manage and prioritize cash flow and vendor payments particularly when resources may be tight
• Assist with preparation of audit schedules, grant documentation, and financial records requested by funders.
• Identify opportunities to streamline workflows, improve financial processes, and implement best practices that increase efficiency and strengthen internal controls.
• Support preparation of internal financial reports and schedules.
• Administrative and Payroll Support
• Maintain organized financial records and shared electronic filing systems.
• Support special finance projects, payroll related reporting, audits, grant reporting, year-end activities.
• Cross-Departmental collaboration by navigating different personality types and communication styles to ensure organizational compliance.
• Provide backup support to the Payroll Manager during payroll processing cycles and other periods of increased workload.
• Provide administrative support to the…