Accounts Payable Associate

Job title:

Confidential - Accounts Payable Associate

Start date:

ASAP
End date: please confirm

Work location:

1271 AoA

Work schedule:

Hybrid 3 day/2 day schedule
This is a confidential search. As a reminder, please make sure whoever you speak with is not currently working at
Mizuho.

Job Description:

Associate job summary Accounts Payable
The Associate level AP employee will be organized, detail-oriented, personable and a process-driven individual. They
will be a self-starter, able to work autonomously without supervision, and provide financial and administrative support
to the Finance management team as well.

Important:
We would like the candidate to have significant experience working with Concur.

Essential duties and responsibilities
Invoice
Reply to inquiries about payments and invoices from vendors and customers.
Coordinate and perform functions related to month-end close, including journal. entries, vendor statement
reconciliations, accruals and balance sheet substantiation.
Work closely with all departments and outside vendors to ensure the recording accuracy of invoices
Excellent Time management skills
Process and input invoice records promptly and accurately; PO and Non PO.
Overseeing scheduled department activities to ensure that they are completed accurately and on time.
Compiling, analyzing, and reporting financial information to management and government agencies.
Facilitating department objectives.
Implementing, improving, and enforcing department policies and controls to increase and maintain accuracy
and efficiency.
Supplier / Business Partner onboarding; verifying federal , maintain new or update vendor names
and all related data
Resolving payment run problems; issuing stop-payments, reissues and voids
Resolving purchase order variances, and any invoice disputes or variances
Ensure valid supporting documentation for all invoices are received
Ensuring credit is received for outstanding memos, or purchase order amendments
Understand full cycle AP/AR and all related invoice and payment entry impacts
Assess, reconcile and report sales & use/CRT taxes on 3rd party invoices where applicable
Provide accurate and effective document preparation and records management relative to the AP function in
accordance with records retention policies and procedures
Protect organization's value by keeping information confidential
Update job knowledge by participating in educational opportunities
Annual audit support and any other ad hoc projects as assigned

Travel and Entertainment

Supporting, configuring T&E and associated applications (Concur), providing subject matter expertise.
Triage and dispose production support tickets effectively, accurately and efficiently.
Own T&E application's health in terms of availability, scalability and reliability.
Support corporate card application and integration with service providers (Client) and Ovation (for travel
booking).
Assist in configuration of corporate card and GL interfaces
Create T&E applications extensions leveraging Concur APIs to support business process integration.
Assist with documenting and revising internal policies, communication and training materials
Resolve issues in accordance with the company's travel policies
Qualification requirements

Associates Degree or equivalent
5+ years accounts payable experience
Knowledge of general accounting principles, regulatory standards and compliance requirements
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
High degree of accuracy, attention to detail and confidentiality
Excellent data entry skills
Excellent analytical, problem solving and decision making skills
Strong verbal, listening and written communication skills
Effective organizational, stress and time management skills
Demonstrates a sense of urgency and ability to meet deadlines
Ability to work independently or as a team member

Education:

Associates Degree or equivalent