Project Accountant NY | Robert Half

Project Accountant

We are looking for a detail-oriented Project Accountant to support the financial administration of active construction projects. This contract opportunity is ideal for someone who enjoys keeping project costs organized, maintaining accurate records, and partnering with operations and accounting teams to keep billing and payment activity on track. The role requires strong follow-through, sound judgment, and the ability to manage documentation and reporting in a fast-paced project environment.

Responsibilities:

• Record and assign project-related expenses for materials, subcontractors, labor, and equipment to the appropriate cost categories while keeping job ledgers balanced and current.
• Maintain complete project cost records and monitor commitments such as purchase orders and change activity to ensure system data matches approved project documentation.
• Prepare support for owner payment requests and requisitions by gathering required backup, reviewing submissions for completeness, and following up on missing items.
• Review financial and project documentation carefully before submission, resolve inconsistencies where possible, and elevate issues that require additional oversight.
• Process vendor invoices, subcontractor billing packages, and internal cost allocations in accordance with contract terms and established project requirements.
• Track lien waivers and related compliance items, confirming subcontractor documentation is received and status updates are maintained accurately.
• Assist with customer billing and collection efforts by reconciling receivable balances, identifying exceptions, and communicating concerns to the appropriate stakeholders.
• Respond to audit and client documentation requests by assembling financial and compliance records in a timely and organized manner.
• Act as a central point of coordination among project teams, accounting staff, and external partners to help project financial workflows run efficiently.