Coordinator, Ad Sales Business & Legal Affairs

OVERVIEW OF THE COMPANY

FOX Entertainment

With a legacy spanning more than 35 years, FOX Entertainment is one of the world's most recognizable media brands and a prolific content producer across its iconic broadcast network and both owned and third-party streaming platforms. Known for its independent, innovative spirit and provocative, groundbreaking storytelling, the company was reinvented in 2019 with the formation of FOX Entertainment. While maintaining its leadership in broadcast television (9-1-1: Lone Star, The Simpsons, The Cleaning Lady, Hell's Kitchen, LEGO Masters), the company is actively building a portfolio of businesses and library of owned original content.

To date, FOX Entertainment's long-term growth strategy has included the acquisitions of award-winning animation studio Bento Box Entertainment (Bob's Burgers, The Great North, Krapopolis, Grimsburg), entertainment platform TMZ, and global production studio Mar Vista Entertainment (The Way Home, Rescuing Christmas), as well as the formation of the culinary and lifestyle content venture Studio Ramsay Global (Next Level Chef, Gordon Ramsay's Food Stars) in partnership with Gordon Ramsay.

The company also established its in-house unscripted studio FOX Alternative Entertainment (The Masked Singer, Snake Oil, I Can See Your Voice, Name That Tune), FOX Entertainment Studios (Animal Control) to develop scripted content, and worldwide content sales unit FOX Entertainment Global.

JOB DESCRIPTION

Our department provides legal support for FOX Ad Sales employees across all business units, including Sports, Entertainment, and News/Weather/Business/TMZ, along with cross-functional Ad Sales strategy and business development teams.

The Coordinator, Ad Sales Business & Legal Affairs will provide administrative/executive support and document management for our team of 2 NY-based and 2 LA-based attorneys.

The Coordinator will need to manage a high volume of documents (preparing and obtaining signatures, internal and external distribution, and filing) for a variety of short-form and long-form agreements related to linear and digital ad sales media buys, branded content and sponsor ships, technology and data partnerships, consultants, vendors, events, and other matters. The Coordinator will also track key contract dates, generate internal notifications when required, and interact with other teams across the company (Ad Sales, Finance, Marketing, Creative, and other internal legal teams) to facilitate the communication of critical business and legal information.

The Coordinator will also perform general administrative/executive duties, including managing calendars and scheduling meetings and other events for the department.

A SNAPSHOT OF YOUR RESPONSIBILITIES

Document Management

* Manage electronic signature process, distribution, and filing for agreements, letters, and forms

* Assist with versioning and comparing of documents and generating/organizing team redlines, as needed

* Organize and monitor department inbox and document tracking workspace within proprietary filing software/database

Scheduling

* Manage and coordinate team calendars

* Schedule meetings and conference calls, often for multiple participants across time zones with varying schedule requirements (including securing conference rooms)

* Create meeting agendas and circulate meeting materials

* Tracking and communicating to the team any company-wide events and policy updates

General administrative duties

* Attend meetings and take notes, as requested

* Proofread various documents and emails

* Draft routine letters /emails and other correspondence

* Manage continuing education logs and compliance reports

* Work with other members of the executive assistant team on general office projects and trainings

Travel Booking and Expenses

* Arrange and confirm travel

* Manage and submit expense reports

WHAT YOU WILL NEED

* 1-3 years of experience in an administrative, legal, contracts, or business support role

* Experience in preparing, tracking, and organizing documents, including electronic signature processes

* Excellent attention to detail and follow-through, especially when handling contracts and confidential materials

* Strong organizational skills with the ability to manage high-volume document workflows accurately and efficiently

* Strong written and verbal communication skills, with comfort interacting across teams and time zones

* Proficiency in Microsoft Office (Outlook, Word, Excel) and comfort with learning new systems and databases

* Ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment

* Professional discretion when handling sensitive business and legal information

NICE TO HAVE BUT NOT A DEAL BREAKER

* Prior experience supporting attorneys, legal teams, or Ad Sales organizations

* Experience coordinating calendars and meetings for executives or cross-functional teams

* Experience with document management systems or proprietary legal databases

* Familiarity with contract types related to media,…