Administrative Assistant

Description We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This role involves providing comprehensive support in a small office environment, ensuring smooth operations and attentive interactions with visitors and colleagues. As a Long-term Contract position, this opportunity offers potential for growth and stability for the right candidate.

Responsibilities:

- Welcome and assist visitors, ensuring they are checked in and escorted to the appropriate area.

- Manage scheduling and calendar tasks, including assisting with the executive's appointments.

- Organize and maintain office supplies, including stocking and tidying the pantry.

- Handle weekly snack deliveries by restocking items from the lobby to the office pantry.

- Provide support for office projects and administrative tasks as needed.

- Create and update Excel spreadsheets to support various office needs.

- Communicate effectively with team members and external contacts to ensure seamless operations.

- Utilize email tools like Gmail to manage correspondence promptly.

- Assist with onboarding and preparation for investor visits, ensuring the office is ready for successful engagements. Requirements - Proficiency in Gmail for email management and communication.

- Basic knowledge of Microsoft Excel, including spreadsheet creation and updates.

- Familiarity with Slack is a plus but not mandatory.

- Strong organizational skills with attention to detail.

- Ability to manage multiple tasks efficiently in a busy office environment.

- Excellent interpersonal skills to interact with visitors and team members professionally.

- Portuguese language skills are highly desirable, as the company has Brazilian ties.

- Previous experience in administrative support or receptionist roles is preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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