Receptionists/Secretaries Medical, and Executive
Job in
New York City, Richmond County, New York, USA
Listed on 2026-02-20
Listing for:
Nexus Staff
Full Time
position Listed on 2026-02-20
Job specializations:
-
Administrative/Clerical
Clerical, Office Administrator/ Coordinator, Administrative Management, Admin Assistant
Job Description & How to Apply Below
Job Title:
Receptionists/Secretaries
Employment Type:
Contract
Work Hours:
37.5 hrs./week
Work site: 100% Onsite
Location:
116 West 32nd St, NY, NY 10001
Job Duration: 6 Months
Closing: 02/27/2026.
Minimum
Education & Experience:
- High school grad or equivalent & 1 year of minimum experience.
- This position requires experience typing and utilizing Microsoft Word and Outlook as well as having good communication skills, especially verbal.
- Maintain staff itineraries, agendas, sign-in sheets & staffing grids.
- Assist in orienting new staff
- Manage the use of conference rooms
- Follow timeline to organize recruitment packets, communicate with candidates, send/receive/organize related paperwork
- Coordinate with interview team lead to set up interviews, prepare and distribute interview packets
- Work with District Office Manager to send all final paperwork to HR
- Track and respond to requests for information, ie. subpoenas, record requests from Quality Assurance, Social Security
- Administration (OTDA), etc.
- Locate cases and retrieve information within the requested time frame
- Send reminders to Supervisors regarding:
Performance Evaluations Due/Submissions to HR, check for completion and - place a copy in local personnel file.
- Pull lists and reports as requested and distribute them to designated staff. This includes Power BI reports and other
- utilization reports.
- Schedule and serve as host for virtual meetings utilizing Zoom and TEAMS communication platforms.
- Maintain district office lists and distribute them to staff. Lists include:
Office Phone List, Emergency Phone Tree, Staff - Contact List.
- Arrange travel accommodation and prepare travel reports for District Office Manager.
- Assist Staff with expense reports in the Statewide Financial System.
- Monday through Friday from 9 am to 5 pm with a half hour unpaid lunch break.
- No Parking facility available at the job location.
- Public Bus and train available for transportation.
- Interview will be conducted onsite.
- Training will be provided.
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
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