Administrative Coordinator

We are seeking a motivated and organized Administrative Coordinator to provide day-to-day support to a senior executive in the financial services industry. This is a great opportunity for someone early in their administrative career who is eager to gain experience in a fast-paced, professional environment.

The ideal candidate is detail-oriented, proactive, and eager to learn. In this role, you'll assist with managing schedules, organizing travel, processing expenses, and supporting smooth communication within the executive's team and across the organization.

Key Responsibilities:

• Calendar Support:
  Help coordinate and maintain the executive's calendar by scheduling meetings, appointments, and events.
• Travel Coordination:
  Assist with booking travel arrangements, including flights, hotels, and transportation.
• Expense Reporting:
  Prepare and submit expense reports using Concur (or similar tools); training will be provided as needed.
• Administrative Support:
  Provide general administrative support to help keep the executive organized and prepared.
• Communication Assistance:
  Support email and meeting follow-ups to help facilitate clear communication across teams and with external contacts.
• Document Handling:
  Maintain files and handle sensitive information with discretion and professionalism.
• Team
  
  Collaboration:
  
  Work closely with other team members and departments to support shared goals and ongoing projects.
• Learning Mindset:
  Show an interest in the financial services industry and a willingness to grow within the role.

Our Commitment to Fair Hiring:

Hire Quest does not discriminate on the basis of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or other legally protected group status in making hiring or employment decisions.

We welcome candidates from all backgrounds, industries, and abilities to join our team. Hire Quest is a global workforce solutions provider offering everything from on-demand staffing to executive recruiting through our core brands:
Hire Quest Direct, MRINetwork, Snelling, and Trade Corp. Recognized by SIA as one of the "Largest Staffing Firms" and "Fastest Growing Staffing Firms," we take pride in building inclusive teams. To ensure every applicant has a positive experience, our hiring and interview process is designed to meet diverse needs. If you require a reasonable accommodation during your application or interview, please contact [email protected] .