Administrative Assistant

Job Title:

Administrative Assistant

Location:

Financial District, Downtown Manhattan, New York, NY
Compensation: $20-$30 per hour (based on experience)

Position Overview

We are seeking a reliable and organized Administrative Assistant to support daily office operations in our Downtown Manhattan office located in the Financial District. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys keeping things running smoothly behind the scenes.

The Administrative Assistant will serve as a key point of contact for internal staff and external partners while ensuring efficient day-to-day administrative support.

Key Responsibilities:

- Answer and direct incoming phone calls in a professional and courteous manner
- Manage calendars, schedule meetings, and coordinate appointments
- Arrange domestic and international travel, including flights, hotels, and itineraries
- Greet visitors and maintain a welcoming office environment
- Handle incoming and outgoing mail and deliveries
- Prepare, edit, and format correspondence, reports, and presentations
- Maintain organized filing systems (electronic and physical)
- Order and maintain office supplies and inventory
- Assist with expense reports and basic data entry
- Support special projects and provide general administrative support as needed

Qualifications:

- High school diploma required; associate's or bachelor's degree preferred
- 2-3 years of administrative or office support experience
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent organizational skills and attention to detail
- Ability to multi task and prioritize effectively
- Professional demeanor and strong customer service skills
- Ability to maintain confidentiality

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://(Use the "Apply for this Job" box below). Your Rights
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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.