Executive Assistant

Position: EXECUTIVE ASSISTANT
THE MAYOR'S EXECUTIVE OFFICE

The Mayor's Executive Team consists of the office of the Chief of Staff and Deputy Chiefs of Staff and their support staff. The team provides executive oversight over the Mayor's Office.

PRIMARY RESPONSIBILITIES:

The primary role of the Executive Assistant is to provide administrative support to the Executive Team as needed.

The Executive Assistant's main job duties include but are not limited to:

• Provide executive support, handling sensitive and confidential tasks and information with discretion, and professionalism
• Oversee the set up and presentation of conference rooms and office spaces to provide a professional setting for meetings and events
• Welcome and greet visitors and meeting participants
• Arrange parking for staff/guests, book venues for meetings and events, and submit requests to City departments for repairs and services
• Copy and/or assemble materials for meetings
• Coordinate travel, accommodations, and reimbursement requests
• Order office supplies and event materials
• Manage the Mayor's Office intern/fellowship program
• Other duties as assigned

MINIMUM QUALIFICATIONS:

• Excellent written, communication, and interpersonal skills
• Demonstrated leadership and ability to build credibility with leadership and staff
• Ability to interact and work well with others in a team environment
• Outstanding organizational skills, with the ability to manage administrators and/or internal teams to organize high-profile meetings with stakeholders with appropriate professionalism
• Demonstrated attention to detail and ability to prioritize incoming urgent tasks
• Proactive attitude
• The ability to work effectively in a fast-paced environment with minimal guidance
• A commitment to public service
• Bachelor's degree from an accredited university
• Minimum of 5 years of professional experience performing similar duties
• Proficiency in using Google Workspace (specifically Google Drive, Docs, Sheets, Forms, and Calendar).

How to apply

Applicants should send a cover letter and resume to Mayor.

Jobs with "EXECUTIVE ASSISTANT" in the subject line no later than Friday, March 13, 2026. Please note that applications will be reviewed on an ongoing basis, and suitable candidates may be contacted and hired before the Final date to receive applications. We encourage interested candidates to submit their applications promptly.

This is an exempt, at-will position. The individual appointed to this position will not accrue any civil service tenure, contractual employment rights, or due process rights. The incumbent may be removed, without any finding of cause, by the hiring authority. The City of Los Angeles is an Equal Employment Opportunity Employer. As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodations to ensure equal access to its programs, services and activities.

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exempt employment

If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period.

Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a "property interest" in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause.

Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.
General Information About Exempt Employment

Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation.

No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.
Employees Seeking To Become Civil Service Employees

There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt…