Senior Executive Assistant

Schedule:

Hybrid in office 2 days a week preferred in New York or Philadelphia office About the role As a trusted partner to senior leadership, you will play a critical role in driving operational excellence and enabling strategic priorities within our Health Division. This is more than an administrative role-it is an opportunity to influence outcomes, anticipate needs, and ensure our executives can focus on what matters most.

If you thrive in a fast-paced, dynamic environment and take pride in delivering seamless support with professionalism and discretion, we want you on our team. As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. This role requires exceptional judgment, organizational skills, and discretion, along with a strong ability to manage competing priorities in a fast-paced environment.

The ideal candidate has deep knowledge of organizational operations and proficiency in Microsoft Office Suite and enterprise systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES Calendar & Meeting Management:
* Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency.
* Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality.
* Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution.
* Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance. Project & Presentation Support:
* Assist with information gathering, data management, and presentations and for special projects, team meetings and communications.
* Support planning for monthly division meetings, annual strategy sessions, and other corporate events. T&E / Vendor / Budget Management:
* Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines.
* Prepare and process expense reports, recognition awards, and time-off tracking.
* Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies. Backup Support:
* Provide coverage for the Executive Assistant to the CEO during peak periods or vacations.
* Performs other duties as assigned Qualifications

Education:

* High School Degree required;
College degree or higher education courses are a plus

Experience:

* 5+ years experience supporting VP-level or above executives
* Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
* Strong technical and problem-solving skills. Naturally proactive in learning new technologies and staying on top of projects.
* Collaborative with ability to coordinate and manage stakeholders effectively.
* Passionate to grow and learn new skills
* Familiarity with project management best practices.
* Experience in a large, matrixed environment, a huge plus. Essential Competencies/skills:
* Exceptional organizational, planning, and time management skills.
* Ability to adapt processes and anticipate operational issues.
* Strong judgment and problem-solving skills in a matrixed environment.
* Experience managing multiple time zones and large volumes of information.
* High attention to detail and ability to maintain confidentiality.
* Professional demeanor with excellent verbal and written communication skills.
* Ability to build strong relationships internally and externally.
* Flexibility to tend to urgent matters outside of normal business hours. Travel: