Executive Administrative Assistant

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Category:
Administrative Assistant

Job Schedule:

Full time

Posted Date: T12:06:03+00:00

Job Shift:

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Bring your organizational excellence and client-service mindset to a high-impact team. You'll keep leaders focused on priorities by orchestrating complex logistics with discretion and care.

As an Executive Administrative Assistant in Consumer Card Technology, you will provide seamless, confidential support to senior leaders in a fast-paced, deadline-driven environment. You will manage complex calendars and communications, coordinate meetings and travel, and serve as a trusted point of contact across lines of business. Your work enables executives to operate at their highest impact while ensuring an outstanding experience for internal clients.

Job Responsibilities

* Manage complex, dynamic calendars and prioritize communications; screen and triage calls with discretion.

* Coordinate internal and external meetings end to end, including logistics, materials, facilities, and follow‑ups.

* Arrange domestic and international travel, build itineraries, and manage changes while ensuring policy compliance.

* Plan and support off-sites and external events, including catering, transportation, and on‑site logistics.

* Process invoices and T&E expense reports; ensure compliance with firm policies and serve as a policy resource.

* Orchestrate onboarding and off-boarding (equipment, system access) and maintain organizational charts and executive bios.

* Draft high‑quality emails and correspondence; prepare and edit presentations and spreadsheets; anticipate issues and lead ad hoc projects in partnership with the administrative team.

Required Qualifications , Capabilities, and Skills

* 5+ years of administrative experience supporting Managing Director level (or equivalent) and above.

* Advanced organizational and time‑management skills with expert calendar and priority management.

* Proven tact, judgment, and confidentiality in interactions with senior leadership.

* Excellent interpersonal, written, and verbal communication skills; professional phone etiquette.

* Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).

* Experience coordinating complex meetings, travel, and events in a fast‑paced environment.

* Proactive problem‑solver who collaborates effectively across teams and anticipates needs.

Preferred Qualifications , Capabilities, and Skills

* Bachelor's degree.

* Experience processing invoices and T&E and serving as a policy subject‑matter resource.

* Experience maintaining org structures and supporting onboarding/offboarding across a matrixed organization.

* Advanced skills preparing executive‑ready presentations and spreadsheets.