Graphic Services Assistant

The Graphic Services Assistant (GSA) role at Paul, Weiss presents an exciting entry-level opportunity for individuals eager to launch their careers in a high energy graphics department at a prestigious and dynamic law firm. This position offers a unique chance to gain hands-on experience in a fast-paced environment, supporting various, administrative, operational and graphic production functions critical to the firm's graphic needs.

Through varied assignments spanning across several project types, and a comprehensive training and onboarding program, this experience will equip the GSA with a wide range of skills.

The Graphic Services Assistant will work alongside experienced professionals and will gain invaluable insights into the graphics needs of a corporate environment. This role not only promises professional growth and development but also the opportunity to be part of a collaborative team dedicated to excellence and innovation.

Ideal candidates will demonstrate exceptional organizational skills, a proactive mindset, and sound judgment in handling diverse matters. The role demands superior verbal and written communication abilities, meticulous attention to detail, a professional and collaborative work ethic, the ability to handle multiple, simultaneous tasks and flexibility in availability, including potential overtime.

Principal Duties and Responsibilities:

• Client Service :
Deliver outstanding client service to both internal and external clients.

• Client Interaction :
Assist in managing client emails and phone calls, as appropriate.

• Administrative Support :
Assist with email management via MS Outlook. Assist with arranging appointments and meetings (including virtual platforms such as Zoom and MS Teams).

• Database Management :
Assist with updating relevant information in project tracking database.

• Digital Asset Production :
Assist with building and optimizing logos for client logo database and tracking completion of logos. Assist with retouching and optimizing headshots for headshot database.

• Production Design :
Create and revise documents using Adobe Creative Suite (InDesign, Illustrator, Photoshop, Dreamweaver, After Effects) PowerPoint, MS Word and Visio.

Qualifications:

• Educational Background : A Bachelor's Degree is required.

• Technical Proficiency :
Familiarity with Adobe Creative Suite applications (InDesign, Photoshop, Illustrator);
Proficiency/familiarity with Microsoft Office Suite (PPT, Word, Visio, Excel). Understanding of/familiarity with branding systems and grid-and-axis systems is a plus. HTML coding is a plus.

• Communication Skills :
Strong verbal and written communication capabilities, with a keen focus on detail and customer service.

• Professional Attributes :
Must be a professional, proactive, and energetic team player.

• Organizational Skills :
Exceptionally well-organized and detail oriented.

• Project Management : Ability to manage multiple projects within a deadline-driven environment.

• Urgency and Flexibility : Capable of acting with a sense of urgency when necessary and willing to work overtime, including weekends and holidays, potentially on short notice.

• Interpersonal Skills :
Ability to cultivate and maintain professional working relationships with attorneys and business professionals.

Work Schedule and Onboarding Details.

Standard working hours for this non-exempt role are from 9:30 AM to 5:30 PM, Monday through Friday. During the initial training and onboarding phase, GSAs will be required to be onsite five days a week. Following the successful completion of the onboarding phase, GSAs will transition to a hybrid schedule, consisting of three to four days onsite with the remaining days remote, subject to operational workflow needs.

Salary:

$55,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.