Executive Assistant, Global Communications

** The Estée Lauder Companies Inc.
** is one of the world's leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company's products are sold in approximately 150 countries and territories under brand names including:
Estée Lauder, Aramis, Clinique, Lab Series, Origins, M
· A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.

** Description*
* The Executive Assistant to the Executive Vice President, Chief Communications and Public Affairs Officer (CCO), plays a critical role in the organization. This position serves as a trusted partner to the CCO and team by providing high-level, comprehensive organizational and administrative support. The role helps bring clarity, momentum, and focus to complex work by ensuring the leader is well prepared, priorities are managed thoughtfully, and operations run seamlessly.

It requires exceptional organizational skills, emotional intelligence, and professionalism, along with a deep commitment to discretion and excellence.

The ideal candidate thrives in a fast-paced, dynamic environment and is proactive, detail-oriented, and calm under pressure. They anticipate needs, navigate competing priorities with confidence, and take pride in delivering a seamless experience for leaders, teams, and stakeholders. This role is well suited for someone who enjoys being at the center of the action and contributing meaningfully to how senior leaders and their teams work every day.

** Description*
* This role will be located at our New York City corporate headquarters.

Calendar and Meeting Management

+ Maintain and actively manage a highly complex executive calendar in a fast-paced, dynamic environment where priorities and commitments shift frequently.

+ Anticipate scheduling needs, including blocking time for preparation and follow-ups, while continuously reassessing and rebalancing the calendar as business needs evolve.

+ Proactively resolve scheduling conflicts, exercise sound judgment in prioritizing appointments, and respond quickly to last-minute changes.

+ Set up and coordinate high-level meetings with senior management, cross-functional partners, and external stakeholders across multiple time zones.

Travel and Expense Management

+ Arrange all domestic and international travel, including flights, accommodations, visas, ground transportation, and related logistics.

+ Prepare detailed itineraries and meeting schedules, and troubleshoot last-minute changes with appropriate resolution and follow-up.

+ Prepare, process, and reconcile expense reports accurately and in a timely manner

Meeting Preparation and Support

+ Coordinate complex meeting logistics, including conference room reservations, AV setup, security-sensitive requirements, catering, and material preparation and distribution.

+ Support meetings involving senior leaders and government officials, which may require elevated, highly specific logistical and catering needs.

+ Proactively anticipate and assemble all materials required to ensure the EVP is fully prepared for meetings, including agendas, briefing materials, and supporting documentation.

+ Attend meetings as needed, take detailed notes, track action items, and ensure timely follow-up.

Office and Project Coordination

+ Serve as the primary point of contact for internal and external stakeholders for the Global Communications and Global Public Affairs team.

+ Coordinate office operations to ensure a smooth, productive work environment.

+ Support onboarding for new hires, including system access, workspace setup, and orientation materials.

+ Manage the ordering, budgeting, and tracking of office supplies, equipment, and gifts.

+ Process vendor invoices, maintain budget tracking, and review all mail delivered to the office.

Communication and Documentation

+ Draft, proofread, and edit confidential correspondence, reports, plans,…