Facilities Assistant

Description We are looking for a dedicated Facilities Assistant to join our team in New York, New York. In this long-term contract position, you will play a pivotal role in maintaining a clean, organized, and efficient office environment while supporting various operational needs. The ideal candidate will possess strong problem-solving skills, excellent communication abilities, and a proactive approach to ensuring seamless day-to-day operations.

Responsibilities:

- Perform daily inspections of office spaces to confirm cleanliness, organization, and functionality.

- Respond promptly to maintenance requests and work orders, ensuring compliance with company standards and delivering exceptional customer service.

- Coordinate and support logistics for events, meetings, and conference facilities as required.

- Assist with reception and guest services, including mail handling, courier arrangements, and maintaining office supplies.

- Oversee equipment maintenance, manage building access passes, and liaise with landlords to address property-related concerns.

- Contribute to safety and security efforts by adhering to established protocols and supporting emergency preparedness.

- Utilize Computerized Maintenance Management Systems (CMMS) to track and report maintenance activities.

- Monitor conference room setups and ensure all technical and logistical requirements are met.

- Collaborate with team members to identify and resolve facilities-related challenges efficiently.

- Maintain a strong focus on delivering consistent, high-quality service while working independently. Requirements - Minimum of 2 years of experience in facilities management, hospitality, or a related field.

- Familiarity with CMMS and other relevant tools for tracking maintenance and operations.

- Strong technical understanding of basic property systems and equipment.

- Proficiency in using IT platforms and software to support operational tasks.

- Exceptional organizational and communication skills, with a proven ability to prioritize and multitask.

- Ability to work autonomously, managing tasks effectively without direct supervision.

- Demonstrated ability to remain calm and resourceful in high-pressure situations.

- Self-motivated, efficient, and adaptable to changing priorities within a dynamic work environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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