Events Coordinator

Job Description

The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

The Events Coordinator assists with a wide range of events experiences, including coordinating logistics for client events, managing communications, and supporting ongoing initiatives both in person and remote. Other responsibilities are aimed at strategically promoting the firm, its practices and its lawyers. The ideal candidate is highly organized, proactive, and detail-oriented, working closely with members of the Business Development and Marketing Communication team (BDMC) to operate efficiently and effectively while maintaining the firm's professional standards.

Responsibilities

• Assists with the planning and coordination of domestic events, including client seminars, conference sponsor ships and other firm engagements. Responsible for being onsite (before, during and after) to assist with event logistics and execution.
• Assist Client Events team with coordinating vendor relationships, venue sourcing, catering, A/V, and transportation services.
• Maintain events calendar, venue database, and weekly updates between internal teams and external contacts.
• Support with management of project timelines, run-of-show experiences, day-of-event operations, and post-event reports.
• Support global events team with administrative tasks and coordination as needed.
• Assists and collaborates with the BDMC team and other functional areas to keep the firm's systems up-to-date and the events team on firm conferences, including regular on-site assistance.
• Assists with technologies and tools for firm communications, including email campaign software, CRM, and other project management tools.

Qualifications

• 1-3 years of relevant experience, preferably in a professional services or hospitality environment.
• Excellent organizational, analytical, written and oral communications skills and the ability to prioritize multiple tasks and complete them under demanding time constraints.
• Ability to effectively communicate with a diverse group of lawyers and business staff.
• Takes initiative to be resourceful, a self-starter with a strong work ethic, and can work independently as well as within a team environment.
• Well organized and strong attention to detail. Ability to manage multiple projects simultaneously and meet tight deadlines.
• Familiarity with New York City venues is preferred.
• Experience with CRM systems and event management platforms (Vuture, Cvent, (Interaction, Salesforce)
• Proficiency with the Microsoft Office suite of products, including Outlook, Word, Excel, PowerPoint, Visio.
• This role will require extended and irregular hours to perform the essential duties of the position.

This position will require physical presence in Proskauer's office on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation for this position is $60,000-$80,000. The actual salary offered will be based on a number of factors, including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.