Legal Administrative Support

Location:

300 Park Ave, New York, NY

Bill Rate:

BR

Part-time

Flexible, between 24 - 32hrs

Duration:

9 months

Responsibilities:

• Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings

• Assist with arranging any large GLO/Division meetings

• Would interact by phone and online meetings with team members outside of the US

• Prepare, monitor, and follow up on expense reports for OGC members

• Travel support:

• Liaise with destination admins/GLO members regarding the travel

• Prepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines)
• Book accommodation and ensure transportation has been arranged

• Ensure calendars are up to date

• Create and format presentations in Google Slides

• Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word

• Monitor physical mail for GLO team members, and deliver from mailroom to team member offices

• Help with preparation for, running of, and follow-ups from the GLO Quarterly Webcast

• Manage annual holiday party, Colgate Cares events, etc.

• Register visitors with lobby/security, arrange for security badges

• Book meeting rooms and visitor offices

• Provide coverage when Chief Legal Office's (CLO) admin is absent

• Manage access to Onit system via Okta

• Troubleshoot minor Onit issues, assist with standard/routine updates.

• Manage creation of new Google Groups and maintenance of existing ones

• Assist with onboarding of new GLO employees - computer set-up. Potential Google training

• Maintain GLO Tools Google Slide Deck

• Assist with documentation of new Onit tools

• Create and manage Looker Studio dashboards

Required Competencies:

• High level of expertise with Google Suite of tools, particularly Google Slides, Docs and Sheets, as well as Microsoft Word, Excel and PowerPoint.

• Knowledge of Looker Studio a plus.

• Collaborative, friendly, energetic - will need to work well with executive Admins

• Creative problem-solver