Japanese Admin Assistant Job New York City area,New York USA,Administrative/Clerical

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Hybrid Japanese Administrative Assistant needed for Major Japanese Bank

Organized, professional and well spoken in both Japanese and English.

Experience obtaining visas/ visa extensions and coordinating housing is a must.

Your Duties and Responsibilities:

Assists for expatriate immigration and visa matters. This includes communication with Head Office, checking documentation, drafting a timeline for the process, ensuring expatriate completes actions needed, requesting documentation, interface with the immigration attorney, sending documentation, receiving approved visa information, and assisting the expatriate with preparation for the interview. Assists expatriates with visa renewals by informing them of the process and assisting as needed.

Maintains log with visa information. Maintains electronic files and paper files with information.

Assists for arranging temporary housing for new expatriates.

Assists for organizing expatriate (and family) housing, furniture rental agreements and tenant insurance, including legal review coordination and interface with housing brokers.

Assists for the process of guiding new expatriate employees in the Branch including but not limited to assisting with opening a bank account, maintaining stamp registration cards, record keeping of job-handover completion reports, maintaining phone directory and emergency contact list; providing monthly organization chart; distributing book subscriptions from Japan to expatriates; distributing insurance policies of expatriates by HO-HRD.

Assists with various department administrative tasks, which include creating various internal reports and applications, assisting with delegation of authority, and other internal paperwork, as needed.

Performs other duties and responsibilities required by supervisor.

Bachelor’s degree in business or its equivalent with 2+ years of related experience preferred

Bilingual oral and written skills on a business level in both English and Japanese.

Excellent computer skills in Microsoft Office including Excel, Word, and PowerPoint.

Excellent interpersonal skills, good oral and written communication skills.

Good organizational and multitasking skills.


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