Private Bank Admin Assistant Job New York City area,New York USA,Administrative/Clerical

Job Title: Administrative Support

Location: New York, NY
Duration: 6-month contract
Pay Rate: $35/hour
Team: Private Bank Assistants

Job Overview

We are seeking a highly organized and detail-oriented Administrative Support professional to join a fast-paced Private Banking environment. This role provides high-level administrative support to senior business leaders and client-facing teams, requiring discretion, professionalism, and the ability to manage multiple priorities simultaneously. The ideal candidate thrives in a collaborative, team-oriented setting and demonstrates strong judgment when handling confidential information.

Key Responsibilities

Provide comprehensive administrative support in a team-based environment, with flexibility to support multiple teams and provide coverage as needed
Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone, video, and in-person meetings
Handle a high volume of incoming calls, taking accurate and detailed messages while interacting professionally with senior leaders and clients
Coordinate domestic and international travel arrangements, including visa processing, and ensure timely submission of expense reports and invoices
Organize internal and client meetings both on-site and off-site, including room reservations, catering coordination, guest registration, and meeting materials
Perform general administrative duties such as time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support
Maintain strict confidentiality when handling sensitive client and business information
Act as an integral member of the assistant team by staying informed of priorities and anticipating support needs
Ensure compliance with internal policies and regulatory requirements, obtaining necessary approvals when required

Required Skills & Qualifications

Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred
Exceptional judgment and discretion when handling confidential and sensitive information
Strong interpersonal skills with the ability to collaborate effectively with local and global teams
Ability to remain calm under pressure and efficiently manage multiple competing priorities
Excellent written and verbal communication skills with a consistently professional demeanor
Outstanding organizational skills and extreme attention to detail
Self-starter with strong anticipation skills and the ability to learn quickly
Proactive problem-solver with strong follow-up and independent thinking abilities
Demonstrated integrity, professionalism, and diplomacy
Proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom
Experience with expense management platforms such as SAP Concur
Positive, supportive team player with a service-oriented mindset


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