Administrative Specialist Trainee - NY HELPS

Position: Administrative Specialist Trainee 1 - NY HELPS
Duties Description Responsibilities include, but are not limited to:

• Utilize administrative systems to compile, analyze, and maintain data to support reporting and decision making.

• Manage calendars, schedule internal/external meetings, and prioritize requests from NYSIF's Executive team.

• Assist with event planning and coordinating and reserve meeting rooms.

• Coordinate travel arrangements and related logistics.

• Respond to initial inquiries and direct them appropriately.

• Provide administrative support for special projects and departmental initiatives.

• Create and manage paper and electronic filing systems.

• Handle purchasing and requositions.

• Prepare materials, maintain records, and conduct necessary research upon request.

• Perform other duties as assigned.

Minimum Qualifications For appointment via NY HELPs:

• Four years of experience
* performing or overseeing budget, human resources, and business services activities for an organization or program.

* An associate degree may substitute for two years of experience; a bachelor's degree or higher may substitute for four years of experience.

For competitive appointment:

• List appointment:
Reachable on current Civil Service eligible list for this title.

• Transfer:
Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 or Section 52.6 of Civil Service Law. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Eligible titles include, but are not limited to:
Administrative Assistant 1, Office Assistant 3, Program Aide, Claims Services Representative Trainee 1.

• Reinstatement:
Candidates who have held Administrative Specialist Trainee 1 title, or a transferable title, may be eligible for consideration for reinstatement.

55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the 55b/c Recruitment Resources Center at https://(Use the "Apply for this Job" box below)..

Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications.

Additional Comments Please note, the salary range displayed includes special salary treatments, such as location pay.

For candidates new to NYS, the starting salary for this position will be the bottom of the range displayed and is not subject to negotiation. For candidates that are current NYS employees, salaries are calculated in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

Fringe Benefits:

• Competitive compensation

• Future career growth potential

• Open and supportive team-based environment

• Plentiful vacation, personal, and sick time off

• Paid state and federal holidays

• Affordable health insurance plans

• Dental and vision benefits provided at no additional cost

• Retirement options

• Public Student Loan Forgiveness (PSLF)

• Possibility of telecommuting, flextime, and Alternative Work Schedules (AWS)

NY HELPS Program:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

About NYSIF:
For more information about NYSIF, including our mission, commitment to diversity, equity, and inclusion, and efforts to fulfill Executive Order 31, please visit

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF's Reasonable Accommodations mailbox at

#li-dni

Some positions may require additional credentials or a background check to verify your identity.

Name Kayla Burns

Telephone

Fax

Email Address

Address

Street PO Box 66699

City Albany

State NY

Zip Code 12206

Notes on Applying Please submit resume and cover letter to , referencing the Vacancy r in your subject line.