Administrative Assistant

Why Patients Need You

A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

In your role, you will provide daily organizational and administrative support to the Pfizer Patient Services Head. This includes the handling of daily routine tasks in order to maximize operational efficiency. With a high level of discretion and confidentiality, you will organize and coordinate meeting and travel arrangements in house and/or off site from other Pfizer locations.

This Administrative Assistant role will be responsible for providing administrative support to the Head of Pfizer Patient Services and the Pfizer Patient Services Team Leads. The role involves leading/supporting several project initiatives as well as day-to-day administrative responsibilities to the head of Pfizer Patient Services and direct reports.

How You Will Achieve It

* Provide administrative support to the Pfizer Patient Services team, including calendar management, travel, coordination of team meetings, meeting management and logistics and full expense report support.

* Provide administrative support to the Pfizer Patient Services Leadership Team with meeting planning, tracks decisions and outcomes from meetings, proactively follows up to ensure deliverables are met, prepares and drafts recommended agendas for key meetings, meeting material coordination and distributes meeting minutes.

* Proactively identify and resolve potential challenges in meeting, calendar, and travel management.

* Manage document resources on SharePoint site. Maintain the team SharePoint sites, ensuring all documents are organized in a logical and easy to access manner; provides recommendations for enhancements and partners with others to implement

* Able to edit and proofread, but also create documents with some guidance, using advanced Microsoft Office capabilities

* Work closely with outside vendors, providing support when needed with meeting scheduling and office space.

* Support project management as requested.

* Manage Purchase Order's through the Ariba, PBG, PoD and ePA3 systems, also tracking payment of invoices as requested.

* Lead or support different Pfizer Patient Services optional projects and initiatives.

* Process incoming and outgoing mail, including ability to handle time sensitive and confidential matters on a regular basis

* Coordinate and provide key information to other cross-functional and business partners as requested, and as appropriate.

* May be asked to participate in larger initiatives, such as Op Plan, and provide assistance with coordination, scheduling and management of documents

* Assist with onboarding of new colleagues as requested.

* Update team organizational charts and distribution lists as requested.

* Coordinate activities for meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.

* Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met, particularly when leader is offsite.

* Work closely with the leadership Administrative Assistants about coverage within the Pfizer Patient Services / GAV group

BASIC QUALIFICATIONS

Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, develop and coach others, oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.

* High School Diploma or GED with 4+ years' of experience required as executive administrative assistant or coordinator

* Bachelor's degree preferred

* Ability to work effectively in a team-based environment and partner with internal/external stakeholders

* Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to…