Senior Administrative Assistant

Org. Setting and reporting

The united nations secretary-general is responsible for the investment of the assets of the united nations joint staff pension fund (unjspf). The secretary-general has delegated this responsibility to the representative of the secretary-general for the investment of the assets of the unjspf (rsg). The rsg is, in turn, assisted in this function by the office of investment management (oim). Oim manages a $100+ billion multi-asset class, global investment portfolio, about 85% of which is actively managed in-house.

Asset classes under management comprise of global equities, fixed income, foreign exchange, private equity, real estate, infrastructure, timber and commodities. Oim's staff are all based in new york and come from over 40 countries. For more information please visit oim's website at (Use the "Apply for this Job" box below). This position is located in the real estate/real assets team of the private markets section. The incumbent will report to the senior investment officer.

Responsibilities

Within delegated authority, the administrative assistant will be responsible for the following duties: general administration
• drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personal matters.
• identifies and resolves diverse issues/problems as they arise and determines appropriate actions.
• coordinates extensively with service units and liaises frequently with internal team members.
• performs other related administrative duties, as required (e.g., hr, budget and administrative). Investment operations
• provides administrative and coordination support across the investment lifecycle, including deal tracking, due diligence logistics, documentation management, and investment processes for real estate and real assets investment.
• coordinates investment-related meetings and briefings, including preparation of agendas, compilation of materials, and follow-up on action items.
• supports compliance, governance, and esg-related administrative activities by tracking routine disclosures, confirmations, and submission deadlines related to investments. Contract administration
• assists with day-to-day administration of contracts between the un and external contractors for outsourced services.
• audits the contractors' invoices against the goods and services provided by the contractor and approved by the un.
• processes the payment of contractors' invoices and monitor payments.
• prepares and processes all un forms and permissions for the work unit.

Competencies

* professionalism: ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various united nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;

is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modelling and interpretation of data in support of decision-making.

• planning& organizing: develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• teamwork: works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not…