Administrative Coordinator

Duties:

Job Summary The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive Duties and Responsibilities " Answers routine and specific inquiries when possible.

Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution. " Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. " Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.

" Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished.

Requisition s merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors' contracts and renews as needed. " Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. " Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.

" Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. " Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included. " May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations. " Mentors, trains and/or conducts orientation for new office support staff and monitors performance.

" Coordinates administrative, Productarial and/or general office support coverage. " Assigns work, sets deadlines and supervises the work of assigned staff. " Performs other related duties. null

Education:

Bachelor's Degree or equivalent combination of applicable experience and education null

Skills:

" 5 years related administrative or business experience required. Some supervisory experience preferred. " MS Office Suite - Intermediate " Adaptability:
Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures " Applies Learning:
Assimilates and applies new job-related information in a timely manner. " Builds Customer Loyalty:
Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty. " Builds Strategic Work Relationships:
Develops and uses collaborative relationships to facilitate the accomplishment of work goals " Communication:
Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message " Contributes to Team Success:
Actively participates as a member of a team to move the team toward the completion of goals " Decision Making:
Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences " Initiates Action:
Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive " Manages Work (includes Time Management:
Effectively manages one's time and resources to ensure that work is completed efficiently " Quality Orientation:
Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time null

City:
New York

Schedule:

Start Date:

03/09/2026
End Date: 06/13/2026
Hours Per Week: 37.50
Hours Per Day: 7.50
Days Per Week: 5.00
Department: SCHOOL OF MEDICINE AT CAMPUS SITES-UNRESTRICTED FPA & OTHER CLINICAL PROGRAMS FUND BALANCES-PEDIATRICS DEPARTMENT-901001-PEDIATRIC ALLERGY/IMMUNOLOGY-FPP CLINICAL PROGRAM SERVICES-FPA INCOME :

-IC
- Cloud Department:
Dept / Floor: 10th floor Shift

Hours:

8AM - 4PM Contract Type:
Local Union Position?:
No Compliance Analyst:
Initial

Start Date:

On-Call Required?:
No