Administrative Coordinator

Job Description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.

At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on Linked In, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as an Administrative Coordinator.

In this role, the successful candidate will be responsible for coordinating/managing administrative activities for the department leadership and ensures efficient administrative operations.

Job Responsibilities:

• Coordinate hospital credentialing and insurance enrollment for all new physicians and Advanced Practice Professionals at NYU hospitals and affiliates, and FGP practices
• Coordinate the onboarding process for all new recruits, gather all required documentation, and serve as the primary point of contact for administrative support
• Review faculty annual meeting summaries and prepare physician contracts as directed
• Prepare letters and memos, review reports, and follow up with relevant stakeholders to ensure timely completion
• Supports Leadership in problem solving and project planning/coordination to ensure efficient services. Assists in the development and execution of goals and objectives and serves as a primary point of contact for all administrative issues
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
• Maintains office efficiency by planning and implementing office space, layouts, and equipment needs
• Research and analyzes data related to administrative functions: supply/inventory management, payroll, scheduling, budget, clinical/regulatory compliance, etc. Prepares a variety of communications, reports, charts, written documents, etc detailing the findings which may be highly sensitive and confidential in nature
• Maintains professional and technical knowledge by attending educational workshops
• Maintains monthly newsletter and sends ad-hoc communications to staff
• Maintains schedules/calendars, screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate. Organizes and facilitates meetings, conferences, and other special events including Employee Engagement activities, as required, including identifying needed resources and arranging for required support (i.e. Technical, A/V, etc) for meetings and events
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office
• Demonstrates knowledge of the organization's Core Values and incorporates them into the performance of duties
• Performs other related duties as needed by providers and supervisors

Minimum Qualifications:
To qualify you must have a Bachelor's Degree required with 2 years of relevant experience, or the equivalent combination of education and experience. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred). Ability to multi-task and/or coordinate multiple assignments is required.

Ability to interpret and implement policies and procedures, and effectively communicate detailed…