Executive Assistant

Description

We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment.

Responsibilities:

- Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.

- Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.

- Process and manage expense reports accurately and in a timely manner using Concur.

- Provide day-to-day administrative support, including handling correspondence and meeting preparation.

- Collaborate with internal teams to ensure smooth communication and operational efficiency.

- Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.

- Maintain confidentiality while managing sensitive information related to executive activities.

- Utilize Google Workspace tools to support various administrative tasks and streamline workflows.

- Monitor deadlines and prioritize tasks to meet the needs of executives effectively.

- Adapt quickly to shifting priorities and demands in a high-profile environment.

Requirements - Minimum of 3 years of experience as an Executive Assistant or in a similar role.

- Proficiency in Google Workspace tools, including Gmail, Google Calendar, and Google Drive.

- Experience using Concur for expense management and reporting.

- Strong organizational skills with the ability to manage multiple tasks simultaneously.

- Excellent verbal and written communication skills.

- Proven ability to handle confidential information with discretion.

- Comfortable working in a fast-paced and high-profile entertainment industry setting.

- Availability to work onsite four days per week. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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