Document​/Records Manager

Position: DOCUMENT/RECORDS MANAGER
SEC iPASS 2.0 Job Description
Task Order: F0082

Division/Office: Enforcement

Position/Skill Level: Document/Records Manager Junior

Location: New York Regional Office, 100 Pearl Street New York, NY 10004

Work Schedule: Monday through Friday, 9:00 a.m.

- 5:30 p.m. Eastern, 8 hours per

day. On-site support minimum four days per week subject to change based on business

needs.

• The Document/Records Manager Junior shall provide document retention and control

services to the United States Securities and Exchange Commission Division of

Enforcement.

Duties and Responsibilities:

• Prepare records for on/off-site transfer and disposition.

• Proofread, edit, and correct text files created using Optical Character Recognition (OCR)

programs such as Adobe Acrobat

• Complete log sheets and reports on tasks' progress.

• Conduct research (electronic/physical)

• Compose correspondence.

• Perform organization (indexing)

• Prepare records inventories.

• Perform access, retrievals, preservation, and assigned security.

• Create and perform box inventory indexing and culling.

• Perform and implement appropriate retention.

• Process incoming offsite records

• Perform scanning/digitization (paper conversion)

• Perform and maintain electronic inventory tracking.

• Perform labeling, barcoding, bates stamping.

• Performs other data/information collection activities, including document screening.

• Performs document/record maintenance within assigned divisional internal systems.

• Perform quality check related to review of documents for accuracy, formatting, and

system capability.

• Perform documents distribution and control.

• Copying and faxing

• Assemble/disassemble documents as required to ensure original documents are

reassembled exactly to original state.

• Retrieves and processes various media formats, tabs, numbers, labels, and assembles.

• Other duties as assigned.

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform

each essential duty satisfactorily.)

• Associate degree from an accredited college, university, school, or educational institution

that has been recognized by the U.S. Department of Education.

• Minimum (2) two years' experience with document management/document control.

• Proficient in Microsoft Office Professional Suite and Adobe Acrobat Pro.

• Experience may be considered in lieu of education.

• Ability to provide favorable credit history.

Knowledge, Skills, and Abilities:

• Possess and use excellent oral and written communications skills.

• Must have experience with content management systems and databases.

• Ability to respond to email inquiries and perform quality control checks.

• Demonstrated experience with archival processing and digitization projects.

• Ability to utilize Adobe Acrobat to input and extract information to prepare forms,

documents, and correspondence.

• Possess a keen sense of accountability and taking ownership.

• Must be a critical thinker who displays a high level of accuracy and great attention to

detail.

• Ability to work effectively independently and as part of a team.

• checks.