Administrative Assistant

Description We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes.

Responsibilities:

- Process vendor bills and payments efficiently using

- Perform batch gift entries, create new donor records, and update existing information in Raiser's Edge.

- Generate queries and reports within Raiser's Edge to support data analysis.

- Execute mail merges and prepare documents using Microsoft Word.

- Coordinate calendars and schedules using Outlook for seamless team collaboration.

- Manage document handling tasks, including printing, scanning, and filing.

- Access payment processors like Give Smart and Pay Pal to retrieve and run reports.

- Update and maintain donation pages on Give Smart to support fundraising efforts.

- Reconcile monthly financial records, including donor gifts and Divvy card transactions. Requirements - Experience working with Raiser's Edge and  is highly preferred.

- Familiarity with platforms such as Give Smart, Pay Pal, and Divvy is a plus.

- Proficiency in Microsoft Office, particularly Word and Excel, is essential.

- Basic knowledge of SharePoint and Dropbox for document management.

- Strong attention to detail and a commitment to maintaining confidentiality.

- Excellent organizational skills and the ability to handle multiple tasks effectively.

- Clear and detail-oriented communication skills for team collaboration and external interactions. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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