Operations Manager

Pay rate - 33/hr. to $36/hr.

Schedule:

Fully onsite

KEY RESPONSIBILITES/REQUIREMENTS:

Key Responsibilities

• Budget/Financial Operations (60%)
o Maintain up-to-date records of account statuses in spreadsheets or financial tracking tools
o Assist in preparing monthly budget summaries and variance reports for leadership
o Partner with operations and finance teams to ensure accurate coding and reporting of expenses/costs
o Provide ad hoc support for other administrative or finance operational tasks as required


• Meeting Coordination (20%)
o Organize and manage recurring and ad hoc team meetings, including AV troubleshooting, timekeeping, and facilitation
o Coordinate presenter schedules and agendas
o Capture detailed meeting notes, action items, and distribute timely post-meeting summaries


• Team Operations (20%)
o Maintain and update team trackers, dashboards, and shared documentation
o Support onboarding for new hires, including helping them navigate systems, processes, and team norms
o Serve as a first point of contact for general team support questions and general org communications

Qualifications

• 2+ years of experience in an administrative, coordination, or operations role (experience supporting media/tech teams preferred)

• Strong organizational skills with the ability to manage multiple tasks and priorities

• Attention to detail with strong excel/spreadsheet skills and comfort with data entry and basic reporting

• Excellent written and verbal communication skills

• Proficiency with calendar management, collaboration tools (e.g. Microsoft Outlook, Sharepoint, Slack), and project tracking tools (e.g., Airtable, Jira, Trello)

• Proactive, resourceful, and dependable, with a service-oriented mindset