More jobs:
Executive Assistant
Job in
New York City, Richmond County, New York, USA
Listed on 2026-03-09
Listing for:
Switch, Inc.
Full Time
position Listed on 2026-03-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Location:
New York, NY (On-Site) - 5 days a week
About Switch
At Switch, we dont just design, build and operate data centerswe are enabling the technology of the future. Led by Founder & CEO, Rob Roy, we believe in revolutionary innovation, operational excellence and the principle of karma. Switch is where talented people come together to EVOLVE the digital world.
We believe that innovation isnt just about technologyits about the people, culture, and purpose that make it happen. Every Switch team member contributes to a mission greater than themselves: to create the worlds most advanced digital infrastructure that powers the progress of humanity.
The Role:
Executive Assistant to Finance Leadership
The Executive Assistant to Finance Leadership provides high-level administrative and operational support to senior members of the finance organization. This role serves as a strategic partner to finance leadership, providing insight and proactive support to help drive critical business priorities. It manages executive priorities, coordinates external stakeholder engagement, and ensures day-to-day operations run efficiently.
The position works closely with finance leadership and supports interactions with external financial partners, including investors, lenders, and strategic partners. A key responsibility of this role is coordinating onsite meetings with external financial stakeholders visiting the New York office, ensuring meeting logistics, materials, and scheduling are handled seamlessly. In addition to executive support responsibilities, the role provides limited coordination of office logistics to maintain a professional and organized work environment.
This role requires discretion, strong organizational skills, and the ability to manage multiple priorities independently.
What Youll Do
Executive Support & Coordination
* Manage complex calendars, scheduling priorities, and competing commitments for finance leadership.
* Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
* Prepare executive correspondence, reports, presentations, and meeting materials.
* Organize executive meetings including agendas, briefing materials, and follow-up actions.
* Track leadership priorities, deadlines, and key deliverables to ensure timely follow-through.
* Maintain clear communication between finance leadership and internal teams.
* Handle confidential financial and business information with discretion.
External Stakeholder & Meeting Management
* Coordinate onsite meetings with investors, lenders, and external financial partners visiting the New York office.
* You will represent finance leadership in interactions with external partners, ensuring professionalism and seamless coordination at every touchpoint.
* Manage meeting logistics including scheduling, room coordination, materials preparation, and follow-up.
* Assist with preparation and organization of materials used in financial and investor-related discussions.
Finance Administrative Support
* Process expense reports and assist with invoice and purchase order coordination.
* Maintain organized financial and administrative records.
* Support documentation for budgeting, reporting, and finance workflows.
* Assist with month-end documentation tracking and coordination.
Office Operations (Limited Scope)
* Coordinate office vendors, supplies, and facilities requests for the New York office.
* Support visitor logistics for external partners and guests.
* Provide logistical support for select internal meetings or small office gatherings as needed.
What Were Looking For
* Highly organized with the ability to manage multiple priorities independently.
* Clear communicator who shares information accurately and in a timely manner.
* Strong attention to detail and reliable follow-through.
* Comfortable handling confidential financial and business information.
* Proactive problem solver who anticipates needs and removes operational obstacles.
* Collaborative team partner who supports leadership effectiveness.
What Youll Bring
Required
* 47 years of experience supporting senior leaders or executive teams.
* Proven…
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