Purchasing Assistant

Purchasing Assistant

The New York County District Attorney's Office (DANY) has an opening for a Purchasing Assistant in its Procurement and Contract Management Unit. In this position, the Purchasing Assistant is responsible for supporting the Unit as needed. Responsibilities include but are not limited to:

• Utilize various City systems, including Department of Citywide Administrative Services (DCAS), Office of Technology and Innovation (OTI), and NYC's Financial Management System (FMS).
• Assist the Unit with processing invoices including but not limited to: obtain complete and accurate invoices, verify prices are in compliance with purchase order terms, log information in internal database, and coordinate with other units for complete invoice approvals and processing.
• Confer with project managers to ensure contract compliance and conformance to applicable law and underlying purchase order requisitions.
• Attend project meetings and trainings, as required.
• Create and maintain reports for invoices, expenditures, and inventory.
• Draft correspondence and other written materials.
• Perform market research and obtain quotes.
• Create excel spreadsheet for reporting purposes.
• Provide administrative support such as but not limited to, order supplies, submit requisitions, and scan documents.
• Perform related tasks assigned by the Unit.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Level 1 – An associate degree or 60 semester credits from an accredited college and one (1) year of satisfactory experience in procurement, purchasing, contract administration, invoice processing, or administrative support related to public sector operations.
• Level 2 – An associate degree or 60 semester credits from an accredited college and two (2) years of satisfactory experience in procurement, purchasing, contract administration, invoice processing, or administrative support related to public sector operations.
• Level 3 – An associate degree or 60 semester credits from an accredited college and three (3) years of satisfactory experience in procurement, purchasing, contract administration, invoice processing, or administrative support related to public sector operations.
• Level 4 – An associate degree or 60 semester credits from an accredited college and four (4) years of satisfactory experience in procurement, purchasing, contract administration, invoice processing, or administrative support related to public sector operations.

Preferred Qualifications /

Skills:

• Ability to follow directions and apply proper policies, procedures, and guidelines.
• Excellent written, verbal, organizational, and communication skills.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Ability to apply critical and strategic thinking.
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
• Experience culling and analyzing large amounts of data from numerous sources.
• Must be a team player, work well with others and possess excellent communications skills.
• Proficiency in Microsoft Word and Excel.
• Ability to update and edit existing databases.

How to Apply:

Apply with a Cover Letter & Resume. Hours/Shift: Monday - Friday from 9:00 am -– 5:00 pm. Telework is available two days per week.

Additional Information:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.