Workplace Experience Coordinator

Description

We are looking for a Workplace Experience Coordinator to support daily front desk operations and create a welcoming, organized environment for employees and visitors in New York. This long-term contract opportunity is ideal for someone who enjoys delivering attentive reception support, managing high-volume communications, and ensuring smooth day-to-day workplace experience services. The role follows a Tuesday through Thursday schedule and offers the potential for extended engagement based on business needs.

Responsibilities:

- Welcome guests, employees, and vendors with an attentive and service-oriented approach while maintaining an orderly front desk presence.

- Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.

- Coordinate visitor check-in procedures and provide general workplace support to help daily office operations run efficiently.

- Monitor the reception area and shared spaces to ensure they remain presentable, functional, and ready for use throughout the day.

- Respond to routine questions from internal and external contacts, offering clear information and timely assistance.

- Support administrative and workplace coordination tasks such as scheduling, basic record upkeep, and communication follow-up as needed.

- Maintain a dependable on-site presence during the assigned Monday through Friday schedule to ensure consistent front desk coverage.

Requirements - Prior experience in a receptionist, front desk, or workplace support role.

- Ability to handle a multi-line phone or switchboard system with accuracy and professionalism.

- Strong verbal communication skills and confidence managing inbound calls and in-person interactions.

- Excellent organizational skills with the ability to balance multiple tasks in a fast-paced environment.

- Detail-oriented demeanor and customer-focused approach when assisting visitors, employees, and external contacts.

- Reliable availability for a Monday through Friday schedule during assigned business hours. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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