Travel Administration Specialist

Description

We are looking for Travel Administration Specialist to support a non-profit organization's global travel operations from a fully remote setting. This Long-term Contract position is based in New York, New York, and will focus on coordinating international travel plans, maintaining accurate records, and helping travelers receive timely, policy-aligned support. The ideal candidate brings strong travel administration experience, excellent organizational skills, and the ability to work effectively across multiple regions and time zones.

Responsibilities:

- Coordinate domestic and international travel arrangements, including flights, rail, lodging, ground transportation, meeting venues, and group itineraries.

- Maintain a centralized travel schedule and work closely with internal stakeholders and external travel partners to keep plans current and organized.

- Review reservations, traveler details, ticketing information, and expense coding to confirm accuracy, policy adherence, and cost awareness.

- Research entry requirements, visa needs, health guidance, mileage considerations, and available traveler benefits to support smooth trip planning.

- Track service performance from travel vendors, address issues promptly, and escalate concerns when necessary to protect traveler experience.

- Organize travel documentation and administrative records to support reporting, audit readiness, and internal monitoring.

- Assist with traveler setup activities such as profile updates, access coordination, location tracking, and onboarding to travel processes.

- Prepare routine reports on travel spending, compliance patterns, and cost trends to support program oversight.

- Reconcile monthly travel-related expenses and process payment requests, including checks and wire transfers, within required timelines.

Requirements - At least 5 years of experience in travel services, travel coordination, or travel administration, with a strong attention to detail.

- Background supporting international travel logistics, preferably in a global organization or mission-driven environment.

- Demonstrated ability to manage complex schedules, shifting priorities, and multiple deadlines with strong attention to detail.

- Strong written and verbal communication skills, with the ability to collaborate across cultures and time zones.

- Proficiency in Microsoft Office, especially Excel, along with comfort using databases, web-based tools, and modern digital platforms.

- Solid analytical and problem-solving skills, including the ability to work accurately with numbers and travel-related data.

- Experience providing high-quality administrative and customer support in a fast-paced remote or distributed work environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .