Sr. Executive Assistant

Description

We are looking for an experienced Executive Assistant to provide high-level administrative support in the financial services industry . This Long-term Contract position is ideal for someone who excels at managing complex schedules, coordinating executive-level meetings, and overseeing detailed travel plans. The role calls for strong judgment, exceptional organization, and the ability to keep priorities moving smoothly in a fast-paced trust company environment.

Responsibilities:

- Manage senior leadership calendars by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned.

- Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.

- Coordinate executive meetings by securing meeting times, preparing schedules, and confirming all necessary details with attendees.

- Support leaders with day-to-day administrative activities that help maintain efficiency and responsiveness across business operations.

- Monitor changing priorities and adjust calendars or travel arrangements quickly to accommodate urgent business needs.

- Prepare and organize materials needed for meetings, appointments, and executive engagements.

- Communicate professionally with internal teams and external contacts to facilitate scheduling and travel coordination.

- Maintain accurate records of travel details, meeting plans, and other executive support activities.

Requirements

- Demonstrated experience providing executive-level administrative support in a senior assistant capacity.

- Strong ability to manage complex calendars with a high degree of accuracy and discretion.

- Proven experience handling travel booking and coordinating multi-step travel arrangements.

- Ability to organize and support executive meetings in a detail-oriented business environment.

- Excellent written and verbal communication skills with strong attention to detail.

- Highly organized approach to managing multiple priorities and time-sensitive requests.

- Proficiency with standard office and scheduling tools used for calendar and travel coordination.

+ Industry experience highly preferred, particularly financial services/investment management

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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