Assistant to Head of School and Board of Trustees

Assistant to the Head of School and Board of Trustees

The Assistant to the Head of School and Board of Trustees provides high-level executive and administrative support to the Head of School, facilitates the work of the School's leadership team, and serves as a key liaison to the Board of Trustees. This role is central to supporting the effective functioning of the Head of School and the School's leadership team, ensuring that priorities are thoughtfully coordinated, communication is seamless, and all functions related to the Head of School's office are managed with efficiency and care.

As a trusted partner to the Head of School, the Assistant manages complex schedules, anticipates needs, coordinates strategic initiatives, and exercises sound judgment in navigating sensitive matters. The role requires exceptional organizational skills, discretion, emotional intelligence, adaptability, and a strong understanding of the importance of relationships within a collaborative school community.

The ideal candidate is proactive, highly resourceful, and deeply committed to supporting Nightingale's mission and values. They bring a service-oriented mindset, a high degree of professionalism, and the ability to balance competing priorities while maintaining a warm, thoughtful, and solutions-focused approach in school setting that values relationships.

• Provide high-level executive support to the Head of School, managing a complex and evolving schedule, anticipating needs, and proactively prioritizing competing demands.
• Manage the Head of School's communications, including email, phone calls, and correspondence, exercising discretion and judgment in prioritizing, responding, and ensuring timely follow-up.
• Coordinate meetings, appointments, and school-related engagements, including agendas, materials, logistics, communications, and follow-up, while supporting the effective functioning of the Leadership Team.
• Support the Head of School's travel and external engagements, including itineraries, accommodations, conference registrations, and other related logistics.
• Manage the Head of School's administrative and financial responsibilities, including credit card expenses, expense reconciliation, and related recordkeeping.
• Identify and implement opportunities to leverage AI and emerging technologies to streamline workflows, increase efficiency, and enhance executive effectiveness while maintaining confidentiality and data privacy.
• Be present in meetings when requested, to take clear minutes and meeting notes for Leadership Team and other meetings capturing key decisions, action items, owners, and next steps.

• Serve as the primary administrative liaison to the Board of Trustees, providing responsive, professional, and discreet support to Trustees, the Head of School, and Leadership Team.
• Coordinate all Board and committee meetings, including scheduling, agendas, materials, Board packets, logistics, and timely distribution of information.
• Attend Board meetings, prepare accurate minutes, and track decisions, action items, and follow-up to support effective governance and accountability.
• Maintain accurate and confidential Board records, including Trustee terms, committee assignments, contact information, governance documents, meeting schedules, and related materials.
• Coordinate Trustee onboarding, orientation, communications, and Board engagement activities to ensure Trustees have the information and support needed to participate effectively.
• Provide administrative support to the Head of School and Board in advancing the School's strategic priorities, exercising sound judgment, discretion, and confidentiality in all Board-related matters.

• Build strong, collaborative relationships with faculty, staff, administrators, Trustees, families, and external constituents, serving as a welcoming and professional point of contact for the Head of School's office.
• Collaborate with the school's Divisional assistants and participate in meetings as a group when appropriate.
• Partner with the Director of People and Culture with Pro Com recognition efforts.
• Coordinate leadership gatherings, school-wide events, and special engagements when needed ensuring thoughtful planning and attention to detail.
• Exercise sound judgment and emotional intelligence when navigating sensitive interpersonal dynamics and confidential matters, maintaining appropriate professional boundaries.
• Identify…