Office Services Assosiste; Repro & Mail

Office Services Associate

We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling document production, mail distribution, and administrative support in a fast-paced, detail-focused environment. The role also provides broader operational assistance across hospitality, facilities, reception, and audio/visual needs as business demands require.

Responsibilities:

• Manage incoming office service requests by reviewing instructions, confirming required details, and tracking work through established logs and job documentation.
• Complete high-volume copy, scanning, document intake, and mailroom tasks accurately while following site procedures and service expectations.
• Organize assignments based on urgency and delivery commitments to ensure all work is accepted, processed, and returned within required time frames.
• Communicate proactively with clients, team members, and leadership regarding priorities, completion timelines, and any issues that may affect service delivery.
• Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across document services.
• Support the operation of copiers, scanners, bindery tools, and related equipment by replenishing paper, toner, and other supplies as needed.
• Resolve minor equipment or workflow issues independently and escalate more complex problems to supervisory staff when appropriate.
• Handle confidential materials with discretion while following company and client policies for security, careful conduct, and cost-conscious use of resources.