Administrative Practice Coordinator - Dr. Munish Gupta

Administrative & Operational Support

Support daily administrative operations for physician practices.

Manage physician academic and clinical calendars.

Manage physician clinical sessional template change requests submissions

Manage physician office shared email inboxes.

Manage the Service Line General Admin shared email inbox and in-basket.

Oversee E pic In-Basket and Secure Chat pools.

Manage office supply inventory and coordinate ordering.

Retrieve and distribute departmental mail.

Schedule patient appointments according to physician protocols.

Provide appointment preparation instructions.

Maintain accurate scheduling records.

Monitor Epic In-Basket for scheduling requests.

Financial & Vendor Coordination

Oversee practice-related expenses.

Manage purchase orders in Workday.

Maintain vendor relationships and coordinate payments.

Track time studies for physicians and staff.

Academic & Physician Support

Maintain physicians' CVs and publication records.

Manage academic memberships and external partnerships.

Submit physician expense reimbursements.

Coordinate onboarding for academic visitors and traveling physicians.

Monitor CME requirements and clinical license renewals.

Maintain physician credentialing documentation.

Meeting & Event Coordination

Prepare presentations and materials for meetings.

Draft correspondence and communications.

Prepare meeting agendas and assist with meeting minutes.

Coordinate academic and clinical events.

Communication & Collaboration

Manage phone calls, emails, and correspondence.

Facilitate communication across departmental pods.

Assist with cross-coverage and training within the administrative pod structure.

Qualifications

Education:

High school diploma required;
Associate's or Bachelor's degree preferred.

Experience:

Minimum 2 - 4 years of administrative or office management experience supporting physician practices.

Skills & Competencies

Proficiency in Microsoft Office Suite and Outlook calendar management

Familiarity with E pic, Workday, and Dimensions preferred

Strong organizational, communication, and interpersonal skills

Ability to manage multiple priorities

High level of professionalism and discretion

Non-Discrimination Policy Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.