Event Producer

About us:

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. Serving New York City for over four decades, Great Performances has evolved from a waitress staffing agency to the leading catering, events, and hospitality company in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions, including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater.

We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation's first caterer to own and operate an organic farm, Katchkie Farm, located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices.

We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply.

Our Vision:
Building Community to Better Our World

Our Mission:
Unleash Joy through Genuine Hospitality

Our Core Values:

Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

Sustainability: upholding and elevating standards for sustainable behaviors that support our planet.

Collaboration:

aligning with our clients', colleagues', and community's visions to execute a successful experience.

Doing Good through Food: engaging in action around food access, health and wellness, education, and philanthropy.

Job Purpose:

Provide operations & administrative support to the Sales Managers/Event Directors, ensuring the successful planning & execution of off-premise, full-service catered events. A majority of duties facilitated are dedicated to administrative planning (in-office & remote), with the remainder spent in the field for event support.

Responsibilities

Assist in the creation and maintenance of all deliverables for off-premise catered events or related sales/developmental activations, including but not limited to:

• Curate proposals with seasonal &/or specialty menus, beverage lists, pantry sheets, rental equipment orders, liquor license permits & insurance certificates.
• Attend rentals & specialty equipment showroom visits with clients & vendors to determine final 'look' of event.
• Schedule Tastings based on client & company calendar availability; build entire sample presentation of event (as-needed) with support-staff to confirm final experience.
• Confirm & reserve event-specific staffing guidelines & uniform requirements w/ applicable departments & delegations.
• Maintain oversight of all internal, departmental deliverables as required for event production, to include/not limited to, menu development & culinary needs, service, warehouse & any applicable IT expectations.
• Stay apprised of guest count changes, food allergens & choice-of-menu specifications.
• Toggle between & track details of multiple vendors to ensure seamless day-of execution.
• Liaise with external & internal design entities to maintain overall event aesthetics & style.
• Maintain client contact & engagement as determined by the Sales Manager/Event Directors.
• Utilize & maintain concurrent functionality of designated Sales Administrator(s) &/or allocated support staff for all applicable task assistance & delegate duties to them according to their respective job descriptions & expected production/operations-based deliverables.
• Assist with coordination & attend site inspections for event walk-throughs.
• Draft event floor plans & POGs as needed for use by 3rd party planners, vendors & all event staff.
• Produce all applicable run-of-show (ROS) paperwork for internal operations & event staff.
• Attend events & serve as a liaison to the Event Captains & Chefs, providing additional on-site supervision for successful, as-planned execution of all contracted events & activations.
• Communicate with Event Captains, Chefs & all on-site vendors to ensure event timing concludes accordingly & on-budget.
• Alongside the off-premise event team, ensure that the event breakdown occurs according to venue requirements.
• Assist the Sales Managers/Event Directors with all contracted event close-out details, purchase orders, confirming & finalizing invoice approvals & remittance with accounting associates.
• Perform project-based tasks when applicable, as determined by brand need &/or senior management when compatible with the overall book of business.
• Maintain compliance with company policies, SOPs & review-based KPIs.

Desired Availability, Skills & Experience

Must be a motivated self-starter & skilled multitasker who:

• Minimum of 2+ years' experience in NYC catering &/or event operations.
• Truly enjoys creating new…