Coordinator, Global and Alumni Engagement

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $68,300 - $69,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director of Global Engagement and Associate Director of Alumni Engagement, the Coordinator, Global and Alumni Engagement assists in the planning and execution of Alumni Relations programs, events, communications, meetings and outreach. The Coordinator's primary area of responsibility is to manage the marketing and logistical needs of global clubs and alumni groups, assist in fostering new alumni global/group communities, provide Nation Builder support to volunteers (the communications platform used by clubs and groups) and lead the Global and Engagement Team's Giving Day efforts.

The Coordinator also facilitates collaborations and horizontal integration across the various units within University Alumni Relations and with other partners. The incumbent is responsible for supporting quality programming targeted to the various global clubs and alumni groups and possesses strong organizational, interpersonal, program management, event planning and computer skills, and is able to adopt new technology platforms.

The Coordinator is also the alumni relations liaison for global contacts and various club leaders in domestic and international markets. This role will also work with the Director of Global Clubs to help grow the alumni community's leadership, engagement, volunteer management and outreach. Additionally, this individual will liaise with Alumni Group leaders in the planning and execution of events, programs and communications.

Responsibilities

• Provides email marketing and content management expertise for burgeoning clubs and groups on Nation Builder platform.
• Manages planning, logistics, communications and budgeting for alumni events and programs including, but not limited to, coordinating with and managing volunteers, venue research, vendor relationships, purchase orders, registrations and attendees.
• Independently travels to alumni events and programs, to meet with volunteers and alumni as a CAA representative and to oversee onsite logistics.
• Responsible for creating custom infographics for our 100+ global clubs and groups.
• Ensure that all volunteer, alumni activity, contact information, and event related data is recorded in Athena by the Administrative Assistant for Global and Alumni Engagement to maintain our Alumni Lifetime Metrics Analysis (ALMA) model in order to achieve our engagement goals and objectives.
• Responsible for identification of new potential leaders, and supports efforts of volunteer succession in conjunction with Alumni Management Team and senior volunteer leaders.
• Manages student workers to maintain and update alumni, club, and event related data, alumni profiles and other projects as requested.
• Collaborates with the alumni relations team to produce Columbia Alumni Association signature events throughout the year. This will include playing an integral role in the execution of the Columbia Alumni Leaders Experience by collaborating on the development of educational and social programs, as well as facilitating a positive experience for alumni participants traveling to campus from around the world.
• Manages project and team budgets in collaboration with the team's senior management, administration and operations staff as needed.
• Plans and facilitates one-on-one/group training sessions for staff and alumni volunteers related to club management software (Nation Builder).
• Organizes and manages meetings to connect alumni leaders across all global clubs and shared interest groups to share best practices, goals, strategies and insights with other volunteer leaders.
• Responsible for managing club and alumni group leader…