Talent Acquisition & Development Administrative Assistant

Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer's diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses.

We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers' evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.

Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 576 properties, totaling 233 million square feet, with a combined value of over $131 billion (U.S.). Tishman Speyer currently has approximately $65 billion in assets under management, including iconic properties such as New York City's Rockefeller Center, São Paulo's Torre Norte, The Springs in Shanghai, Paris Bourse in Paris and Frankfurt's Opern Turm and Taunus Turm.

Summary of the Position:

The Talent Acquisition and Development Administrative Assistant will provide critical support to Tishman Speyer's Human Capital Management (HCM) team across both Talent Acquisition and Talent Development functions. This role will play an integral part in executing the firm's recruiting initiatives, supporting employee development programming and internal training events.

The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a dynamic, fast-paced environment. This position offers broad exposure to the full employee lifecycle and the opportunity to grow within a world-class real estate organization.

This position reports to the Head of Talent and will provide administrative support to both Talent Development leadership and broader HCM initiatives.

Key Responsibilities:

* Support full-cycle recruitment across multiple levels, including executive, MBA and intern hiring.

* Coordinate candidate interviews, and logistics across time zones.

* Maintain applicant tracking and candidate data using Workday.

* Post open positions to university and job platforms, ensuring timely updates and accuracy.

* Create and manage candidate tracking spreadsheets (leveraging AI tools for data compilation and organization).

* Assist with debrief sessions and candidate communications throughout the hiring process.

* Partner with hiring managers and Talent Acquisition leaders to support interview days, assessments, and offer updates on processes.

* Coordinate logistics for Summer/Fall Campus Recruiting initiatives, including college treks, career fairs, on-campus interviews, and networking events.

* Manage event materials, shipping, and promotional items for fairs and treks.

* Support planning and execution of internal training programs, learning cohorts, and development sessions.

* Manage logistics for summer intern programming, including orientation, schedules, biography creation, and social/cultural events (e.g., Yankees game).

* Provide executive administrative support to senior HCM leaders (e.g., meeting coordination, calendar management, expense reporting).

* Process invoices and maintain budget tracking for HCM initiatives.

* Maintain organized digital and physical files, ensuring confidentiality and compliance with HR policies.

Skills &

Qualifications:

* Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

* 1-3 years of experience in an administrative, recruiting, or HR support role.

* Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word); experience with Workday or similar HRIS systems a plus.

* Excellent organizational skills and attention to detail,…