Paralegal

Description

Our client, a leading maritime transit company, is seeking a highly organized and proactive Paralegal to join their Legal Department. This role is essential in supporting attorneys across a wide range of legal and administrative functions. The ideal candidate will be able to work independently with minimal supervision and thrive in a fast-paced, collaborative environment that interacts with all departments across the organization.

Location:

Onsite Hybrid - 3 Days in Office (New York, NY)

Duration:  3-4+ months

Pay:  $45-$55/hour

Key Responsibilities:

+ SEC Filings:
Prepare and file Forms 3, 4, 5, Schedules 13D/G, Proxy Statements, and Form 8-Ks via the SEC website. Maintain filer codes and update officer/director information.

+ Billing & Payments:
Process payments for legal entities and jurisdictional departments (Marshall Islands, NY, Delaware, Liberia), ensuring timely compliance and good standing of subsidiaries. Manage SCAC code renewals for vessel operations.

+ Corporate Records Management:
Maintain and update lists of subsidiaries, officers, directors, vessel jurisdictions, SCAC codes, and other legal data. Respond to internal inquiries with accurate and current information.

+ Compliance Distribution:
Send monthly compliance documents to financial institutions and government agencies per contractual obligations.

+ Entity & Vessel Transactions:
Assist in the formation, dissolution, and name changes of companies and vessels. Draft organizational memos, meeting minutes, and SCAC applications. Manage re-domiciling of vessels.

+ Document Management:
Organize and maintain corporate files, minute books, and correspondence. Track warehouse storage and destruction schedules. Update contract databases and due diligence platforms.

+ Administrative Support:
Transcribe and revise documents, manage travel arrangements, and coordinate conference calls.

+ Technology & Research:
Utilize online platforms including SEC EDGAR, Mellon Investor Services, ADP, NYSE, BIMCO, and D&

B. Ensure software and templates are current and functional.

Qualifications:

+ Proven experience as a paralegal, preferably in a corporate legal department.

+ Strong understanding of SEC filings and corporate governance.

+ Excellent organizational and time management skills.

+ Proficiency in Microsoft Office Suite and legal research tools.

+ Ability to work independently and handle confidential information with discretion.

+ Familiarity with vessel documentation and international jurisdictions is a plus.

Requirements

+ Proven experience as a paralegal, preferably in a corporate legal department.

+ Strong understanding of SEC filings and corporate governance.

+ Excellent organizational and time management skills.

+ Proficiency in Microsoft Office Suite and legal research tools.

+ Ability to work independently and handle confidential information with discretion.

+ Familiarity with vessel documentation and international jurisdictions is a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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