Account Assistant, Beauty Communications

Karla Otto is a globally recognized public relations and communications agency, founded in 1982, with offices in 15 key cities across the UK, EMEA, US, and Asia. With a strong presence in fashion capitals such as Milan, London, Paris, and New York, the agency has built a reputation for representing some of the most prestigious names in fashion, beauty, and lifestyle.

In 2017, Karla Otto merged with K2 to form THE INDEPENDENTS, a global marketing, design, and communications group. This collective brings together industry leaders who share a commitment to innovation, excellence, and thoughtful collaboration across the luxury and lifestyle sectors.

At Karla Otto, our team of expert strategists, designers, planners and publicists are dedicated to delivering exceptional results and establishing long-term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury, with everyone bringing their unique expertise and insights to the table. We are driven by a shared commitment to excellence and a deep understanding of the ever-evolving industry landscape.

To help support our future growth as an agency, we are looking for an Account Assistant, Beauty to join our team based in our New York office

Key Responsibilities

Assist and working closely with the Senior Account Manager & Account Director:

Media / Influencer

• Actively involved in the pitching of product to press and crafting and writing of creative pitches
• Proactively make and cultivate relationships with members of press
• Update contact database and media lists as necessary
• Takes an active interest in the world of digital communications and can confidently identify how digital activations can support our client strategies from what influencers brands are working with, to which websites brands are doing paid partnerships with etc.
• Keeps up to date with developments in the influencer sphere and identifies opportunities to suggest suitable influencers for KO clients

Reporting

• Prepare agendas and media updates for client calls
• Scan for print, online and social press clips and distribute to clients
• Maintain and create weekly and monthly reports for each client
• Manage Lefty campaigns for individual client accounts
• Conduct and complete market and industry research

Admin

• Manage daily product deliveries and new launch / seasonal mailings/ pack-outs
• Serve as point of contact for shipping, messengers, etc.
• Manage organization of product inventory and client product closet
• Be available to work on and support on events, projects, shows as needed

Key Attributes

• Minimum of 1 year experience as a public relations intern or fulltime employee ideally in an agency setting across multiple luxury beauty accounts
• Associate or bachelor's degree in advertising, PR, marketing, communication or a related field
• Strong communication skills (both written and oral), research, and organization skills
• Ability to multitask and time manage to meet deadlines across a roster of clients
• Accomplishes tasks accurately, thoroughly, and with a keen eye for detail
• Highly motivated and enthusiastic
• Strong work ethic
• Strong passion for the beauty & wellness space
• Must be efficient in Outlook, Excel, PowerPoint, Google Docs, Launch Metrics (Fashion GPS)
• Must be eligible to work in the US

What We Offer

• Medical, Dental, and Vision plans
• 401K Employer Match program
• Commuter Benefits
• Paid Time Off including Vacation Days, Personal Days, Sick Days, and additional Comp Days
• Company-wide closure last week of the year
• 10 Federal Holidays Observed

At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self-motivated, and have a keen sense of aesthetics.

Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!

Division KARLA OTTO Department Beauty and Wellness, Communications Role Account Assistant Locations New York - Mercer Street Remote status Hybrid